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Program and Event Administrator, Graduate School of Education

Position Information

Position Title: Program and Event Administrator, Graduate School of Education
Department: GSE Administrative Operations
Posting Link: https://www.ubjobs.buffalo.edu/postings/57013
Job Type: Full-Time

Posting Detail Information

Position Summary

• Assist with the centers budget development and monitoring.
• Manage daily operations of the office (e.g., responding to correspondence and phone inquiries, and reporting, creating, and managing timesheets, ordering supplies, maintaining accurate records and contact database)
• Supervise student employees assigned to the center, this can include Graduate Assistants, Work-Study students and Student Assistants.
• Collect all VISA, immigration and HR documents related to student employees.
• Process appointments through appointment processing procedures.
• Schedule interviews, onboard tutors, send offer letters, manage fingerprinting and onboarding paperwork.
• Provide support for community facing programs.
• Work under the direction of the Assistant Dean of Community Relations to strengthen partnerships and grow community-based programming in UB GSE.
• Maintain accurate electronic file system for all personnel documents, including appropriate storage of sensitive and category 1 data.
• Ensure compliance with applicable laws, union agreements, SUNY policy and other university policies.
• Maintain various databases such as attendees at Office of Community Engagement and Outreach events and programs to create a GSE wide partner list and community org list.
• Handle sensitive data according to provisions set forth in any data sharing partner agreements.
• Provide administrative support to Assistant Dean setting calendar, scheduling meetings, and providing initial outreach to community entities.
• Management and execute GSEs commencement, student orientation, award ceremonies, conferences, lectures, and inter-disciplinary events hosted by the Graduate School of Education.
• Manage and execute events hosted by GSEs Assistant and Associate Deans as assigned.

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

• Associates degree with 2 years of administrative experience
• A combination of education and experience can be considered in lieu of the degree or experience requirement.
• Effective oral and written communication skills

Preferred Qualifications

• Bachelors or higher degree with 2 years of administrative experience
• 2 years experience in SUNY procedures related to academic department support
• Makes independent decisions related to tasks assigned by supervisor using established policies and procedures
• Problem solver with departmental role using standard, guidelines, policies and procedures
• Provides input, direction and advice to others
• Event planning experience

Physical Demands

• Ability to stand and walk for extended periods (e.g., during site visits, setup, and events).

• Ability to lift or carry event materials, such as boxes, signage, or equipment (typically up to 25-50 lbs).
• Work Hours:
  • Willingness to work irregular hours, including early mornings, evenings, weekends, or holidays.

Salary Range
$55,000

Special Instructions Summary