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Job ID: 108601

Administrative Assistant
University at Buffalo, The State University of New York


Date Posted Jun. 29, 2018
Title Administrative Assistant
University University at Buffalo, The State University of New York
Department Jacobs School of Medicine and Biomedical Sciences
Application Deadline Open until filled
Position Start Date Available immediately
 
  • Buffalo, NY
    United States
 
  • Classified Staff
  • Administrative Support/Services
 
 

Position Summary

  • Serve as receptionist. Provide assistance to in-person visitors and answer phones.
  • Main point of contact for conflict of interest and tuition scholarship processing.
  • Maintain RGE budget sheet, process financial paperwork, work with Office of Resource Management in reconciling budget transactions.
  • MD/PhD, PPBS, SURE admissions support – assist with creation of application files and supporting documents, preparation of decision letters.
  • Provide assistance with preparation of the annual facilities space report.
  • Maintain inventory of office supplies and recruitment materials; replenish as needed.
  • Coordinate ordering of refreshments for meetings, seminars, etc.
  • Event planning – assist in planning and execution of commencement, orientation, recruitment visits, admission interviews.
  • Assist Administrative Director and Admissions Coordinator with special projects as needed.

Minimum Qualifications
Experience working in an administrative office, preferably in a higher education setting. Candidate must have excellent organizational and oral/written communication skills, strong interpersonal, problem-solving and collaboration skilling, ability to interact professionally with MD’s and PhD’s. Strong proficiency in Microsoft Office Suite.

Contact Information

Contact’s Name Elizabeth White
Contact’s Title
Contact’s Email bethw@buffalo.edu
Contact’s Phone 716-829-3398


 
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Contact Information

 
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