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Administrative Manager 1 (0547U) - College of Engineering, Dean's Office

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The College of Engineering (CoE) at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 240 faculty FTE, 2,100 graduate students and 3,000 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. Students and researchers from around the world are drawn to Berkeley by its outstanding reputation, its internationally recognized faculty and its strong tradition of impact in research and teaching.

The Administrative Manager I serves as the manager and key administrative officer for a variety of connected functional areas. Functional areas include finance, academic human resources, compliance and risk assessment, advancing diversity and outreach, and long and short range strategic planning in determining the mission and direction of activities through management of subordinate staff and in coordination with the Dean, Associate Deans, College senior staff, and campus leaders.

Application Review Date

The First Review Date for this job is: October 4, 2023 - Open Until Filled

The next review date for this job is: February 5, 2024 - Open Until Filled

Responsibilities

50% Academic Personnel Management

• Serves as the senior advisor to the CoE Dean and Executive Associate Dean on all matters related to academic personnel, faculty retention, merit and promotion cases.
• Establishes and delegates assignments and general workflow to meet operational objectives.
• Designs and leads monthly academic personnel meetings and trainings for the multiple AP units that coordinate with ERSO (CED, I-School, CoE).
• Maintains integrity of College Academic Personnel through management and oversight of staff.
• Solves complex escalation issues regarding faculty, often with outside entities, including National Labs and other federal government entities.
• Serves as key administrative officer for the College's endowed chair appointment process, including development and oversight of statistical analysis models and processes to assess faculty advancement, research and service contributions. Analyzes and responds to changing campus and university AP policies.
• Communicates policies and practices to CoE teams as appropriate. Manages, plans and administers all Academic operations for the College of Engineering.

20% Compliance and Risk Assessment

• Serves as the College's key administrative officer, maintaining integrity of CoE and campus through oversight of faculty conflict of commitment policy compliance.
• Formulates and administers internal College policies and processes to guide faculty in the reporting of extensive CoE faculty extensive commercial technology and product development activities.
• Possibly serve as the UC Berkeley campus or CoE representative on the system wide working group developing the electronic Outside Activity Tracking System (OATS), a program with campus wide and system wide impact.
• Serves as campus resource in coordination with the campus Academic Personnel Director for OATS system policy and functionality.

15% Diversity and Outreach

• Directs and manages college-wide faculty recruitments, involving multiple departments.
• Formulates and directs administrative activities and the development and analysis of effective search plan strategies associated with the college-wide diversity initiative.
• Coordinates with campus leaders to devise new programs to create effective strategies to expand faculty awareness of the effects of implicit bias.
• Formulates policies and guidelines to carry out CoE's mission for advancing faculty diversity and creating an inclusive environment.
• Interacts with higher-level management regarding complex or not well-defined situations.

15% Strategic Planning for Faculty Engagement

• Develops new approaches/strategies of how to operationalize new and unprecedented revenue opportunities within the limitations and constraints of UCB policies; includes support for executive education, online education, and revenue-generating degree programs.
• Formulates policies and guidelines to accomplish operational objectives and long-range planning for multiple College-wide and inter-unit programs, including augmented graduate groups, joint programs with other UCB units, and joint programs between UCB and other UC campuses.
• Designs and develops technical solutions to enhance reporting capabilities on faculty appointment, advancement, and research activities for statistical and strategic analysis for a variety of applications, including fund-raising activities.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Expert knowledge of academic personnel policies and practices.
• Excellent ability to establish metrics for department and employee goals.
• Excellent project management skills.
• Excellent interpersonal skills to effectively lead, motivate and influence others and develop and maintain high standards of customer service.
• Thorough knowledge of common campus-specific and other computer application programs.
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $105,500 to $180,000 annually. This is a 100% FTE career position eligible for full benefits.

How to Apply

To apply, please submit your resume, cover letter and diversity statement, preferably in a single attachment.

Referral Source info

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee". Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that "every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive."

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.





To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=59487&PostingSeq=1