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Job ID: 146124

Research Activities Administrator
University at Buffalo, The State University of New York

Date Posted Sep. 3, 2020
Title Research Activities Administrator
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Epidemiology and Environmental Health
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Research/Technical/Laboratory
    Administrative Support/Services

Position Summary
The Department of Epidemiology and Environmental Health (EEH) seeks a Research Activities Administrator with skills to manage the EEH biobank and provide administrative support for research awards for EEH faculty.

The Research Activities Administrator should have experience working in a laboratory and providing administrative support. The position will consult with EEH investigators requesting use of biobank resources, process and store specimens, manage the biobank inventory, and provide other administrative support for research (eg, human resources and finances). We pursue a self-directed, highly organized professional, able to develop and execute study protocols, and navigate sponsors’ and university’s policies and procedures.

Examples of the work responsibilities include, but are not limited to:

  • Consult with investigators to develop specimen transport, processing, and storage procedures. Provide cost estimates to investigators for supplies needed to process and store specimens in the biobank.
  • Receive, process, and store specimens per study procedures. Procure laboratory supplies. Monitor functioning and provide routine maintenance for biobank freezers and liquid nitrogen tanks. Be available on-call to respond and manage biobank system failures to ensure the integrity of all specimens.
  • Maintain an up-to-date inventory of all specimens stored in the EEH biobank and ensure all specimens are clearly labeled and organized. Retrieve specimens as requested and arrange transport.
  • Provide administrative support for grants and awards held by EEH faculty. Such responsibilities include monitoring budgets and expenditures, providing investigators with account balances and budget projections, assisting with annual reporting requirements, procurement, processing of reimbursement requests and reconciliation of RF accounts.
  • Provide administrative support related to the recruitment and hiring for EEH Research Foundation (RF) positions and fellowships. Such responsibilities include processing of job postings, administering new appointments, changes in appointments, reappointments, and terminations and processing immigration filings for Research Foundation staff, as needed. Responsibilities also include monitoring appointments with respect to operative dates and communicating with PIs regarding upcoming end dates.

This position requires strong professional judgement and resourcefulness, ability to work independently, to accurately handle time-sensitive matters, problem-solving and ability to maintain confidentiality. The Research Activities Administrator must be organized, flexible, able to simultaneously respond to competing demands, and make decisions regarding priority, with minimal supervision. This position will require on-the-job learning and new skills development pertinent to study procedures, departmental initiatives and changes in UB and sponsor policies and other related regulations.

We are searching for candidates with skills working in a diverse community of students, faculty and staff and who share our vision of collaborating to impact the health of our communities locally, regionally and globally.

EEH has a long and outstanding record of research, teaching and service in public health, celebrating its 100th anniversary in 2019. The department has research in epidemiology, health services administration and environmental health and teaches students at the undergraduate and graduate levels (MPH, MS and PhD). The EEH administrative team is an outstanding group of dedicated professionals. For more information about EEH see:…

The School of Public Health and Health Professions (SPHHP) is one of the only schools in the country to include both public health and health professions, providing unique opportunities for collaboration amongst students and faculty. With over 30 degree programs for every level of education – undergraduate, graduate, professional, and doctoral – the opportunities are endless. For more information about the School of Public Health and Health Professions, please see

The University at Buffalo is a premier, research-intensive public university dedicated to academic excellence. It is the flagship and the largest and most comprehensive campus in the 64-campus State University of New York system. With 27,000 students, the University at Buffalo is a Carnegie Class I research university and a member of the Association of American Universities (AAU). The university offers 83 Ph.D. and 190 master’s degree programs, and has outstanding supercomputing, library, and research facilities, including numerous interdisciplinary centers and institutes for faculty collaboration. The University at Buffalo has three campuses: UB South campus, UB Downtown campus, and UB North Campus.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo</a

The UB South Campus, home to the School of Public Health and Health Professions, is located in the University Heights neighborhood with coffee shops, eateries, bookstores, and a full array of commercial outlets and services. The campus is highly accessible, situated on a subway and other transit lines. For additional information about the University at Buffalo and the community, see

Benefits provided at UB are exceptional, with comprehensive health insurance, leave and retirement options.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
Bachelor’s degree, experience working in a laboratory environment, knowledge and adherence to laboratory safety procedures, and ability to follow SOPs. Demonstrated general skills to include: adaptable, organized, proactive, excellent judgment, quantitative ability. Strong technology skills to include effective utilization of Microsoft Office (Word, Excel, PowerPoint and Outlook) and efficient file sharing techniques. Additional skills in spreadsheets, and in communication (listening, written, and oral), customer service, problem-solving, and effectively performing as part of a team are necessary.

Preferred Qualifications
Master’s degree with experience in a similar professional role managing a laboratory and providing administrative support in an academic, healthcare, or similar institution. Experience processing various biological specimen types, managing a large specimen inventory, -80°C freezers, liquid nitrogen, dry ice, and biohazard waste disposal. Previous sponsored projects administration, familiarity with UB Research Foundation procedures and systems. Knowledge of UB administrative policies and management systems including: RF Report Center, SIRI, UB Jobs, Concur, ShopBlue, travel, UBBox. Ability to work across the levels of the university.

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