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Job ID: 192166

Administrative Coordinator / Transcriptionist - Human Nutrition Research Center on Aging (HNRCA)
Tufts University

Date Posted Aug. 12, 2022
Title Administrative Coordinator / Transcriptionist - Human Nutrition Research Center on Aging (HNRCA)
University Tufts University
Boston, MA, United States
Department Human Nutrition Research Center on Aging (HNRCA)
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services


The Human Nutrition Research Center on Aging at Tufts University (HNRCA) investigators conduct advanced studies on nutrition and aging.  Their research focuses on determining the optimal nutrient profile necessary to promote well-being for older adults.  HNRCA scientists examine how nutrition plays a major role in the prevention of the major chronic degenerative conditions and diseases associated with aging.


The HNRCA is operated by Tufts University through a cooperative agreement with the Agricultural Research Service (ARS).  Located adjacent to the Tufts University Health Science campus in Boston, Massachusetts, the HNRCA is one of six human nutrition research centers in the United States supported by the United States Department of Agriculture (USDA).


The HNRCA Administration Team provides administrative and budget management support to the research laboratories at the HNRCA. Each member of the core has a varied portfolio of investigators/laboratories that he or she works with to further the research objectives of the Center.

What You'll Do

Under minimal supervision, the Administrative Coordinator / Transcriptionist provides advanced administrative support and communications for the department, as well as live transcription services for an HNRCA principal investigator.  They will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for a department with students, staff, investigators, and other constituents.  They will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. 


The Administrative Coordinator / Transcriptionist produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.  Submits information on scientific manuscripts according to USDA-ARS requirements. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. They will coordinate planning and logistics for meetings and special events including tracking responses, working with speakers on materials and set up.  They will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters.  May also coordinate programs and/or projects for department.

What We're Looking For

Basic Requirmements:


Successful Administrative Coordinator / Transcriptionist candidates will have:

  • Experience as (or a willingness and motivation to learn the skills of) a live transcriptionist or live closed captioner in English; typing skills at 60+ WPM
  • A Bachelor's degree (including one or more courses in a scientific discipline) and 3+ years of experience
  • Advanced knowledge of Microsoft Office suite, including word processing, editing, and graphics functions; spreadsheet and database knowledge
  • Bookkeeping or basic accounting knowledge
  • Excellent organizational and interpersonal skills


An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer - minority/females/veterans/disability/sexual orientation/gender identity.

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