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Job ID: 127139

Administrative Officer 2 (7376U) 27408
University of California, Berkeley

Date Posted Aug. 5, 2019
Title Administrative Officer 2 (7376U) 27408
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administrative Support/Services
    Fiscal Services

Administrative Officer 2 (7376U) #27408

About the Institute for Research on Labor and Employment (IRLE)

IRLE is an interdisciplinary institute at the University of California, Berkeley that connects world-class research with policy to improve workers' lives, communities, and society. We promote better understanding of the conditions, policies, and institutions that affect the well-being of workers and their families and communities. We inform public debate with hard evidence about inequality, the economy, and the nature of work. This is a new position that will serve as a liaison with various campus departments and services to facilitate a variety of interrelated operational responsibilities, which includes contracts and grants administration, human resources/payroll processes, purchasing, and other administrative activities.

Contracts & Grants

Serves as a resource to researchers (Principal Investigators) to help facilitate pre- and post-award contracts and grants administration. Analyzes issues and facilitates problem-solving. Follows up with relevant campus staff as needed to ensure accurate and timely proposal submission, grant reporting, and closeout. Identifies potential problems, including grant discrepancies and overdrafts. Manages internal proposal development timelines and award tracking using Salesforce. Prepares grant budgets which may be moderately to highly complex. Supports forecasting for overall IRLE budget management. Serves as the backup to the Contracts & Grants Manager during absences and performs other contract and grant duties as needed.

Human Resources

Serves as a liaison between IRLE and campus human resources services and payroll. Initiates and helps facilitate hiring and other HR activities within campus ticketing systems including completion of required paperwork. Serves as a point of contact to resolve HR and payroll issues. Follows up to ensure that issues are resolved and that employees are kept informed about the status of their requests.

Purchasing & Reimbursements

Reviews purchasing and reimbursements to ensure expenses are charged correctly and in compliance with University procurement and travel/entertainment policies and procedures. Coordinates expense transfers as needed. Maintains proper audit trail and that records are maintained according to the campus records retention policies. Works to resolve issues with challenging purchases and professional services agreements.


Participates in the development and revision of departmental operating procedures and guidelines to enhance and recommend changes to improve processes. Special projects or other duties as assigned, including possible supervision of student employee.

Required Qualifications

  • Bachelor's degree in related area and/or equivalent experience/training
  • Previous experience with contracts and grants, or comparable experience
  • Ability to perform moderately complex financial analysis
  • Strong math skills and ability to work with a high degree of accuracy
  • Ability to work with minimal supervision
  • Exceptional organizational skills and demonstrated ability to set priorities, organize information, and to think critically
  • Ability to use discretion and maintain confidentiality on sensitive HR issues
  • Demonstrated ability to communicate clearly with tact and professionalism both orally and in writing
  • Ability to work in a high paced, high performing team
  • Demonstrated competence in the use of Excel and database software for grants management and financial reporting

Preferred Qualifications

  • Previous experience with purchasing/accounting and HR
  • Demonstrated interest in IRLE's mission
  • Previous UCB work experience, in particular working knowledge of organized research units
  • Working knowledge of the UC Berkeley on-line systems: Bearbuy, Connexxus, the travel and entertainment reimbursement system, Cal Answers and UC Path
  • Experience using Salesforce
  • Proficiency in google office applications including google mail, drive and calendar

Salary & Benefits

Hourly Salary Range: $24.14 - $38.32. For information on the comprehensive benefits package offered by the University visit:

How to Apply

A cover letter is required; please tell us what interests you about this job and how your skill set is applicable to the work. Please submit cover letter and resume as a single attachment when applying. Please visithttp://jobs.berkeley.eduand search for Job ID# 27408 for the full job listing and to submit your application.

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