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Job ID: 180936

Staff Assistant
University at Buffalo, The State University of New York

Date Posted Mar. 9, 2022
Title Staff Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Financial Management
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Fiscal Services
    Administrative Support/Services

Position Summary
The Financial Management department at the University at Buffalo is seeking a Staff Assistant who will be responsible for handling a series of financial transactions and analysis to include administration of various Non-Sponsored Accounts. The selected candidate must be highly organized and detail oriented, with the ability to multi task. In this position, the candidate will perform a variety of accounting duties to include:

Accounts Closeouts – Analyze RF Business System Account Closeout report by Item Type to determine when accounts can be closed
Reconcile STOR payments
RF Account Establishment – Establish all new RF Accounts with the RF Business System. Perform a comprehensive annual Account setup process at the beginning of each fiscal year.
Establishment and development of the Annual RF Indirect Cost accounts
Cash Deposit and Cash in Excess Process – Prepare remote check deposits (RDC) and analyze Cash in Excess Report in RF Business System reconciling unapplied cash by increasing budgets to bring balance to zero.
Budget Transfers – Process budget transfers between accounts, funding financial commitments from master account. Analyze Abstract reports to ensure Budget Transfers are completed successfully.
Monitor Unapplied Cash – Analyze Unapplied Cash Report and coordinate Central RF email wire listserv, forward AR creation.
Royalty Process – Process Royalty payments to input AP payment into the RF Business System.
Manage Non-Sponsored group email box – Maintain all items in the inbox by facilitating responses to inquiries (i.e. Budget Transfers, Accounts inquiries, etc.) in a timely manner.
Supplier File Maintenance – Update / maintain supplier File records in the RF Business System for person income payments.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
Bachelor’s degree
Must be proficient in Microsoft Office products and possess strong computational
and analytical skills.

Preferred Qualifications
Proven ability to handle large volumes of work efficiently.

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Contact Information

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