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Executive Assistant to the Dean, SPHHP

Position Information

Position Title: Executive Assistant to the Dean, SPHHP
Department: SPHHP Dean's Office
Posting Link: https://www.ubjobs.buffalo.edu/postings/58433
Job Type: Full-Time

Posting Detail Information

Position Summary

• Provide high-level administrative support to Dean
• Draft, edit, and manage communications, speeches/talking points, correspondence, and documentation on behalf of the Dean
• Prepare agendas and briefing materials in advance of meetings and events to ensure the Dean is fully informed and prepared.
• Develop and assist with the creation of presentations and materials for high-level searches and engagements, utilizing tools such as PowerPoint, Zoom, and Panopto.
• Supervise the Staff Assistant (SL-2), including task delegation and performance oversight.
• Oversee the organization and maintenance of records, files, and data systems in accordance with campus protocols
• Compile and generate annual and ad hoc reports on behalf of the Dean.
• Coordinate logistics for meetings, events, and travel arrangements in collaboration with the Staff Assistant; ensure timely follow-up on action items.
• Assist in planning and executing special projects, events, and initiatives under the direction of the Dean.
• Monitor office workflow, helping to prioritize requests and manage competing demands effectively.
• Serve as a liaison between the Deans Office and all other campus units, maintaining high confidentiality and professionalism
• Work with Senior staff and associate deans to advance the Deans initiatives and support these teams
• Other duties as assigned

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications

• Bachelors degree with 2 years of experience. A combination of education (including professional certifications) and experience may be considered in lieu of a Bachelors degree on a year-for-year basis.
• Strong interpersonal communication skills, including verbal and written, active listening and critical thinking.
• Ability to communicate clearly and respectfully with diverse populations with an understanding and use of confidentiality principles.
• Ability to handle restricted and sensitive information. Ability to maintain confidentiality, attention to detail, and accuracy in all areas of responsibility.
• Highly professional team player, willing to work in various levels of the organization, focusing on improving outcomes for the entire School and University.
• Advanced computer skills - specifically experience with Google calendar and Microsoft Outlook calendar systems; Microsoft Suite (Word, PowerPoint, Excel)

Preferred Qualifications

• Masterss degree
• 3-5 years of experience providing high-level administrative support to senior leadership in higher education
• Direct supervisor experience
• Experience with University at Buffalo policies and procedures; Familiarity with UB systems (UB Jobs, ePTF, SIRI, Concur, ShopBlue, etc)

Physical Demands

Salary Range
$72,000 - $76,000

Special Instructions Summary


Is a background check required for this posting?
No

Contact Information

Contact's Name: Samantha Pressing
Contact's Pronouns:
Contact's Title: Assistant Director of HR and Business Operations
Contact's Email: sjmaiara@buffalo.edu
Contact's Phone: 716-829-6755

Posting Dates

Posted: 08/13/2025
Deadline for Applicants:
Date to be filled: 09/12/2025