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Job ID: 108250

Director, Grants and Educational Services
Coast Community College District

Date Posted Jun. 21, 2018
Title Director, Grants and Educational Services
University Coast Community College District
Application Deadline Open until filled
Position Start Date Available immediately
  • Costa Mesa, CA
    United States
  • Director/Manager
  • Human Resources
    Educational Services
Under the general direction of the Vice Chancellor of Educational Services and Technology, the District Director of Grants and Educational Services is responsible for coordinating, supporting, and monitoring all pre- and post-award activities regarding grants and related contracts secured on behalf of the district; coordinating activities district-wide related to researching funding sources and opportunities, grants training, managing centralized grants clearinghouse, writing grant applications, providing support for grant submissions, and post-award grant management; providing support for instructional programs and services district-wide; supervising and evaluating the performance of assigned personnel.

EXAMPLE OF DUTIES: Duties include, but are not limited to, the following:     
* Research potential public and private grant opportunities.     
* Work with administrators, faculty and staff district-wide to match grant opportunities to District and College priorities, and facilitate or lead project development team sessions with faculty, staff, and administrators.     
* Provide oversight for activities related to identifying and recognizing external opportunities that present viable funding opportunities to reach district-wide goals and priorities.     
* Actively seek, identify and recognize external opportunities that present viable funding opportunities that match District-wide goals.     
* Coordinate all aspects of proposal development with appropriate College and/or District Office personnel and departments.     
* Write grant narratives, prepare budgets, complete application forms, and submit grant applications.     
* Provide or assist with post-award grant project implementation; monitor and administer grants through the grant life-cycle.     
* Prepare and submit grant reports and budgets for secured grants and assigned categorical programs; monitor and control expenditures; ensure proper maintenance of audit trails, documentation and financial records.     
* Articulate measurable goals and objectives for the office and report key outcomes on a regular basis.     
* Create and implement procedures, structures, and systems related to the development, communication and the administration of grants.     
* Identify and disseminate information on public funding opportunities that align with the District's mission and goals.     
* Serve as the District's primary liaison to public funding sources, and promote the District's interests with these agencies.     
* Develop and implement appropriate systems for tracking grant applications, success rates, grant awards and outcomes.     
* Systematically evaluate processes and procedures and automate functions when possible.     
* Develop or coordinate development of grant project summaries, grant reports and other related reports for the College or District Office administration and the Board of Trustees.     
* Develop resource guides for internal use.     
* Review federal and state legislation to assess levels of grant support and the impact on existing grant funding.     
* Serve as a liaison with local, state, federal and private funders.     
* Develop, implement and evaluate a district-wide strategic plan for the submission and monitoring of grants.     
* Conduct one-on-one training and group workshops related to grant writing and grant administration.     
* Hire independent contractors, professional experts, and other personnel that may be engaged in various aspects of planned or secured grant related activities and work.     
* Interview, assign, train, supervise, and evaluate the performance of assigned staff.     
* Work collaboratively with the District Office of Research, Planning and Institutional Effectiveness to coordinate the gathering of data for grant proposals and grant reports.     
* Work collaboratively with District and/or College Fiscal Services on all aspects of pre-award and post-award budgets; create customized budgets and ensure compliance on grants.     
* Maintain accurate records on grant development efforts and prepare annual report on outcomes of these activities.     
* Maintain a positive, proactive relationship with District and/or College fiscal services, purchasing, human resources, payroll etc. to ensure full grant compliance and process efficiency     
* Ensure all guidelines, expected outcomes and program deliverables are observed per the grantor's specifications and timelines.     
* Coordinate grant support services for site visits and audits by funding agencies.     
* Coordinate and implement procedures for curriculum preparation, approvals and record-keeping.     
* Serve as District Office liaison for curriculum support and coordination.     
* Coordinate with the Colleges in the District and prepare Board agenda items related to grants, courses, programs and materials fees.     
* Serve as the District Office representative for Career Technical Education (CTE); review and prepare CTE plans, reports and fund claims as required by federal and state laws and regulations.     
* Assist the Colleges and review proposals for new CTE programs.     
* Develops and presents grant workshops to faculty and staff.     
* Serve as curriculum liaison between the District Office and the State Chancellor's Office.     
* Operate a variety of office equipment including a computer and a variety of specialized systems and software; drive a vehicle to conduct work.     
* Participate in, coordinate or lead teams, workgroups or committees, as appropriate.     
* Perform other duties as assigned.

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