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Office Assistant 2, Facilities Finance (NY HELPS)

Position Information

Position Title: Office Assistant 2, Facilities Finance (NY HELPS)
Department: Facilities Finance
Posting Link: https://www.ubjobs.buffalo.edu/postings/58372
Job Type: Full-Time

Posting Detail Information

Position Summary

• Maintaining employee records in the departments work order system; ensuring they reconcile with official HR records.
• Reviewing and entering payroll data into the departments work order system. This includes developing a general understanding of payroll rules and working with employees, supervisors, and the Central Payroll department to assist with problem resolution.
• Assisting supervisor with managing / updating hourly rates and service rates in the departments work order system.
• Support the departments billable work order process. This includes assisting Customer Service in setting up new customer accounts, reviewing and distributing invoices, supporting problem resolution, and assisting with collection of payment.
• Assisting with HR related administrative duties such as updating organization charts, assisting with recruitment related activities (e.g. coordinating interview dates / times, generating and sending declination, offer, etc. letters), assistance with on/off boarding activities.

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications

• One year of clerical experience

• Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
• Reassignment Requirement: You must hold the same title at the University at Buffalo.
• Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Preferred Qualifications

• Ability to problem solve
• Attention to detail / organized
• Effective communicator (oral and written)
• Demonstrated customer service experience
• Effective time management skills and ability to prioritize in order to meet critical payroll related deadlines
• Demonstrated experience with Microsoft Outlook, Word, Excel, and Visio

Physical Demands


Salary Range
$42,641

Special Instructions Summary


Is a background check required for this posting?
Yes

Contact Information

Contact's Name: Margaux Benoit
Contact's Pronouns:
Contact's Title: Assistant Director of Finance
Contact's Email: margauxl@buffalo.edu
Contact's Phone: 716-645-2693

Posting Dates

Posted: 08/04/2025
Deadline for Applicants: 08/13/2025
Date to be filled: 08/31/2025