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Job ID: 256816

Executive Assistant
University at Buffalo


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Date Posted May 9, 2025
Title Executive Assistant
University University at Buffalo
Buffalo, NY, United States
Department Office of Biomedical Education
Application Deadline 05/06/2026
Position Start Date Available immediately
 
 
  • Professional Staff
  • Administrative Support/Services
 
 


Executive Assistant, Office of Biomedical Education



Position Information

Position Title: Executive Assistant, Office of Biomedical Education
Department: Biomedical Education Wide
Posting Link: https://www.ubjobs.buffalo.edu/postings/57044
Job Type: Full-Time

Posting Detail Information

Position Summary

The Executive Assistant in the Office of Biomedical Education, Jacobs School of Medicine and Biomedical Sciences provides high-level support to senior leadership, optimizing their ability to focus on key strategic initiatives. This role is instrumental in ensuring efficient administrative functioning, facilitating communication, and supporting strategic initiatives within the office. 
  • Directly support the Senior Associate Dean for Biomedical Education and the Associate Dean for Undergraduate Education and STEM Outreach. Manage calendars, schedule appointments, and coordinate meetings.
  • Primary point of contact with OBE campus stakeholders on behalf of the SAD and AD, including faculty program directors, administrators and Jacobs School and central UB service offices. Coordinate all-staff events such as retreats and standing meetings.
  • Track strategic planning action items and follow up on tasks to ensure deadlines are met and objectives are achieved.
  • With the Directors of Graduate and Undergraduate Enrollment, coordinate the Biomedical Sciences Commencement ceremony.
  • Assist in planning and executing special projects, events, and initiatives under the direction of the Senior Associate Dean.

Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.


Minimum Qualifications

  • Bachelors degree or an equivalent combination of education and experience.
  • Excellent communicator, with outstanding oral, written, team and collaboration skills.
  • Project and event management experience.
  • Able to quickly learn and use university and external support sources.


Preferred Qualifications

  • Experience in business or related field.
  • Strong project management experience and analytical skills.
  • Strong computer technology skills, including Microsoft Suite, project management.
  • Experience supporting senior administrators in higher education.


Physical Demands

Salary Range
$45,000 - $50,000

Special Instructions Summary

Is a background check required for this posting?
No

Contact Information

Contact's Name: John OKeefe
Contact's Pronouns:
Contact's Title: Operations Assistant
Contact's Email: jmokeefe@buffalo.edu
Contact's Phone: 716-829-3631

Posting Dates

Posted: 05/06/2025
Deadline for Applicants: Open Until Filled
Date to be filled:



 
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