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Search for University Jobs in Staff & Non-Managerial Professionals
Job ID:
256816
Executive Assistant
University at Buffalo
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Date Posted
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May 9, 2025
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Title
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Executive Assistant |
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University
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University at Buffalo
Buffalo, NY, United States
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Department
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Office of Biomedical Education |
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Application Deadline
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05/06/2026 |
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Position Start Date
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Available immediately |
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Executive Assistant, Office of Biomedical Education
Position Information
Position Title: Executive Assistant, Office of Biomedical Education
Department: Biomedical Education Wide
Posting Link: https://www.ubjobs.buffalo.edu/postings/57044
Job Type: Full-Time
Posting Detail Information
Position Summary
The Executive Assistant in the Office of Biomedical Education, Jacobs School of Medicine and Biomedical Sciences provides high-level support to senior leadership, optimizing their ability to focus on key strategic initiatives. This role is instrumental in ensuring efficient administrative functioning, facilitating communication, and supporting strategic initiatives within the office.
- Directly support the Senior Associate Dean for Biomedical Education and the Associate Dean for Undergraduate Education and STEM Outreach. Manage calendars, schedule appointments, and coordinate meetings.
- Primary point of contact with OBE campus stakeholders on behalf of the SAD and AD, including faculty program directors, administrators and Jacobs School and central UB service offices. Coordinate all-staff events such as retreats and standing meetings.
- Track strategic planning action items and follow up on tasks to ensure deadlines are met and objectives are achieved.
- With the Directors of Graduate and Undergraduate Enrollment, coordinate the Biomedical Sciences Commencement ceremony.
- Assist in planning and executing special projects, events, and initiatives under the direction of the Senior Associate Dean.
Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelors degree or an equivalent combination of education and experience.
- Excellent communicator, with outstanding oral, written, team and collaboration skills.
- Project and event management experience.
- Able to quickly learn and use university and external support sources.
Preferred Qualifications
- Experience in business or related field.
- Strong project management experience and analytical skills.
- Strong computer technology skills, including Microsoft Suite, project management.
- Experience supporting senior administrators in higher education.
Physical Demands
Salary Range
$45,000 - $50,000
Special Instructions Summary
Is a background check required for this posting?
No
Contact Information
Contact's Name: John OKeefe
Contact's Pronouns:
Contact's Title: Operations Assistant
Contact's Email: jmokeefe@buffalo.edu
Contact's Phone: 716-829-3631
Posting Dates
Posted: 05/06/2025
Deadline for Applicants: Open Until Filled
Date to be filled:
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