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Job ID: 95746

Paralegal
Villanova University

  • Aug. 10, 2017
 
  • Paralegal
  • Villanova University
    Villanova, PA
    United States
 
  • Open until filled
  • Available immediately
  •  
 
  • Professional Staff
  • Legal Services
 
 
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VILLANOVA UNIVERSITY


 



 
 


Paralegal


Posting Number: 20171464S

Position Type: Staff

Recruitment Type: Internal/External Applicants

Work Schedule: FT/12 Month

Department: 241-Law School Instruction

Position Summary

Provide administrative support and paralegal services for one or more law school clinics. Administrative support and paralegal responsibilities for a working law office within the law school. General administrative support to one or more clinical program faculty.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities

  • Provide administrative support and paralegal services for one or more law school clinics. Duties include database management; assistance with grant report preparation, providing guidance to students on administrative matters within the clinic, ensuring that requests for translation services are timely handled and that communication with Limited English Proficient clients are managed professionally and efficiently; produce training materials for new students Teach students the office systems of file maintenance, in individual meetings and in the classroom setting. Manage case-related travel arrangements and other expense reimbursements for clinic students and clinic faculty.


  • Administrative support and paralegal responsibilities for a working law office within the law school. Work involves being the primary point of contact for various constituencies who interact with the clinic. Responsible for accurate and timely case database management and file maintenance. Tasks include a)drafting of correspondence, pleadings and reports; b)conducting client intake; c)maintaining communication with clients, regular contact with opposing counsel, vendors, courts and administrative agencies (including court clerks, officers and officials; d)creation and maintenance of files and forms (both in hard copy and digitally); e)filing pleadings electronically in various courts; and f)assisting clinic faculty, staff and law students in managing the office and representing clients. Supervise students in their maintaining client files. Monitor equipment usage and functionality to ensure that Xerox, fax and other equipment operates properly and is available when needed. Ensure that the clinic office is neat, tidy and clean. Keep track of office supplies to ensure that necessary supplies are always available. Perform additional duties and assist with special projects as assigned.


  • General administrative support to one or more clinical program faculty. Tasks include preparing travel and other expense reports for clinic faculty, registering clinic faculty for conferences and coordinating travel plans related to conference attendance. Assisting clinic faculty in maintaining their bar memberships in multiple jurisdictions and in maintaining their memberships in various professional organizations. Assist clinic faculty with research, administration and preparation, assembly, and distribution of scholarship. Assist clinic faculty with their service work with both legal and non-legal non-profit organizations. Assist clinic faculty with the administration of their courses, including but not limited to the preparation, assembly, and distribution of syllabus, handouts and other class materials, reserving and arranging room assignments and coordinating interviewing and counseling simulations.


Minimum Qualifications

  • Associates Degree or equivalent
  • At least three years work experience in a law office and experience supervising personnel.
  • Familiarity with pleadings, filing requirements of various courts and administrative agencies and the basic workings of a law office.
  • Excellent skills in file management, organization and law office computer programs such as Word, Excel, Access, PowerPoint, Lexis/Nexis, Westlaw, Blackboard and case management systems.
  • Excellent skills in using various courts electronic filing and docket systems as well as the law schools Digital Measures program.
  • Must have a broad understanding of the Clinical Programs mission of serving the poor and disenfranchised and be able to incorporate this understanding into daily work interactions.
  • Excellent written and verbal communication skills.
  • Detail oriented
  • Able to keep highly sensitive information confidential, and maintain a professional demeanor at all times.
  • Able to properly prioritize work tasks.
  • Able to work independently and be willing to contribute to team efforts.
  • Able to work with high levels of distraction.
  • Must have a positive attitude toward completing all duties required by this position.
  • Excellent interpersonal skills; able to work with people of widely varying socioeconomic, cultural and educational backgrounds.


Preferred Qualifications

Physical Requirements and/or Unusual Work Hours

Special Message to Applicants

Posting Date: 08/09/2017

Closing Date (12am ET):

Open Until Filled:

Salary Posting Information: Salary commensurate with experience.

Salary Band: G

Job Classification: Non-Exempt

To apply, visit: https://jobs.villanova.edu/postings/11885

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Villanova University is committed to providing leadership in the attainment of equal employment for all individuals. It is the policy and practice of Villanova University to recruit and select applicants on the basis of their qualifications and abilities. This effort is in compliance with all federal and state laws, including Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1975, Executive Order 11246, and the Americans with Disabilities Act.




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