Search for University Jobs in Staff & Non-Managerial Professionals

Summary

• Manage the faculty and staff appointment process, tracking appointments from the accepted offer through the appointment eptf. Provide assistance to new hires as they navigate UB’s systems.
• Create all faculty promotion and tenure dossiers, including collection of external evaluator letters, handling of confidential information, developing evaluation summaries and adhering to SEAS and University standards.
• Manage all faculty reappointments, including Non-Tenure Track. This includes assembling the review materials, sending the final package to SEAS HR and tracking its progress through approval and processing. The incumbent will also manage the expedited renewal process for non-tenure track faculty, ensuring that required approvals are obtained and conveyed to the Dean’s Office.
• In charge of all new faculty relocation reimbursements, in coordination with UB and SEAS financial staff.
• Responsible for initiating and tracking all affiliated and adjunct faculty appointments.
• Assist with student appointments, as needed.

• Manage the faculty hiring process for candidates, including interview approvals, travel logistics, reimbursements and other assignments.
• Process Travel and Honoria for guests and visiting speakers, including hotels, reimbursements, and parking in accordance with SEAS and UB regulations.
• Other guest/ hiring support as needed.

• Assist faculty and students with Concur questions and reports.
• Manage allocate expenses, and review for completeness before directing them to the Director of Administration (DoA) for final approval. This includes acquiring additional documentation as needed and communicating the status to faculty.
• Handle problems as needed.

• Manage all faculty immigration matters, including H-1B and permanent residency petitions, including communicating with faculty and managing confidential materials submitted in support of the petition(s).
• Track faculty status expiration to proactively get materials in on schedule.
• Process relevant disbursement requests and fees as needed, coordinating with SEAS financial support staff and the SEAS immigration manager.
• Independently manage and process all J1 visa applications.
  
  

• Create handbooks and standard operating procedures documents for staff and faculty administrative roles. Update as necessary with input from the appropriate roles.
• Staff Liaison for various departmental committees, assisting with continuity management.
• Act as first point of contact for the department, representing the office in a cordial and professional manner.
• Manage all communications and day-to-day transactions on behalf of the department.

Minimum Qualifications

• Bachelor’s degree and 2 years administrative experience.