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Search for University Jobs in Staff & Non-Managerial Professionals
Job ID:
229327
Administrative Assistant II
Alcorn State University
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Date Posted
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Jan. 23, 2024
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Title
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Administrative Assistant II |
University
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Alcorn State University
Lorman, MS, United States
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Department
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College of Agriculture and Applied Sciences |
Application Deadline
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Open until filled |
Position Start Date
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Available immediately |
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Department
College of Agriculture and Applied Sciences
Job Summary
- The incumbent is the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.
- The incumbent will provide administrative support to Extension Offices in Amite, Pike, and Walthall Counties.
Knowledge Skills and Abilities
- Knowledge of database applications, web content management, and administrative business systems
- Records maintenance skills
- Organizing and coordinating skills
- Keyboarding and Reception skills
- Ability to communicate effectively, both orally and in writing
- Ability to operate and troubleshoot electronic office equipment, computers, and peripherals.
- Ability to maintain departmental financial records and accounts and prepare financial reports as required.
- Ability to maintain confidentiality of records and information.
Essential Job Functions
- Serves as administrative assistant to the Director or other supervisor,
- Provides or oversees reception services, scheduling appointments, meetings, and travel.
- Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports.
- Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information.
- Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies.
- Assists with employment processes to varying degrees.
- Supports the administrative business functions of the department.
- Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures.
- Other related duties, as assigned.
Qualifications
- High school diploma or GED.
- Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
- Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I.
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