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Administrative Assistant (4722C) Latinx Research Center, 70395

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

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We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Latinx Research Center is a faculty-led research hub at UC Berkeley that is home to cutting edge research about the diverse Latinx community of the US. We provide a community of respect and support to top tier faculty, graduate and undergraduate student researchers, and visiting scholars. We work to transform campus culture towards one that will be fluent in the intellectual diversity that the cultural diversity of communities of color, including the US Latinx, bring to the ongoing project of greater democracy. Latinxs are California's largest and most rapidly growing minority population whose presence dates to the formation of the United States. We work to illuminate the foundational and ongoing contributions of Latinxs and to support equity, inclusion, and justice for the greater Latinx community through meaningful research.

Application Review Date

The First Review Date for this job is: July 4, 2024

Responsibilities

Under the general direction of Chair, the incumbent ensures administrative processes and office operations run smoothly with a high degree of independence and preforms wide range of tasks to support the day-to-day operations of Latinx Research Center. The assistant serves as Latinx Research Center purchasing and reimbursement coordinator, manages contact lists, processes visiting scholars' documents, and provides general programmatic and administrative support for Latinx Community. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

• 25% - Oversees and ensures the daily administrative operations run smoothly for the Chair of the Latinx Research Center.
• 20% - Organizes public lectures and workshops, including facility arrangements, catering and informational items.
• 15% - Attends meetings as required to take minutes and provides advice regarding UC regulations regarding the topics.
• 15%Maintains records and award information for the LRC/research center.
• 10% - Provides information and serves as contact for Latinx Research Center affiliates and students regarding research grants, equipment grants, appointments and other services to the affiliates and associates.
• 10% - Arranges for travel and lodging as needed.
• 5% - Processes reimbursements and purchase orders as needed.

Required Qualifications

• Outstanding organizational skills, ability to handle multiple tasks, set priorities, manage time efficiently and meet deadlines.
• Demonstrated ability to interpret and understand UC regulations and departmental guidelines.
• Possess excellent oral and written communications skills and interpersonal skills to maintain cooperative and effective working relationships with diverse groups.
• Ability to work in a team setting while managing numerous details simultaneously, under time constraints, and competing deadlines, conflicting demands and frequent interruptions.
• Ability to work independently, set priorities and meet deadlines & goals
• Ability to advise other staff, including student staff and student interns regarding LRC-related materials
• High school diploma or equivalent experience

Preferred Qualifications

• Spanish-English bilingual
• Focus of studies in US Latinx or Latin American Studies.
• Excellent working knowledge of various software including Microsoft Office, i.e., Excel, Word, PowerPoint, Filemaker, and Google docs, and university required software.

Salary & Benefits

This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for full UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $28.44 - $37.28.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
• This is a fully remote position, with up to 100% remote work eligibility.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=70395&PostingSeq=1