Job Number 2106029


Coordinator, Adult Education Business



This position is past the Close Date, no more applications will be accepted.
Position Information
Location Highland Business Center
Note: Remote until Sept 1; may be relocated to another campus
Hours Full time: 40 hours
Salary Coordinator 3/120 ($40,494.00 - $57,849.00)
FLSA Status Exempt
Reports To Executive Director, Adult Education
Criminal Background Check
College Profile

Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area.
 
As a community college committed to our mission, we seek to recruit and retain a workforce that:
  • Reflects the diversity of our community.
  • Values intellectual curiosity and innovative teaching.
  • Is attracted by the college mission to promote equitable access to educational opportunities.
  • Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.
  • Welcomes difference and models respectful interaction with others.
Engages with the community both within and outside of ACC.

Our Mission

The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area.
 
For more information, see http://www.austincc.edu/about-acc/mission-statement.

Commitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.
 
As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community. 

General Statement of Job

To expedite and support processes related to ACC business services for Adult Education (AE) by monitoring and facilitating the orderly flow of information including critical financial information and time-sensitive documents to internal and external stakeholders.

Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Acts as a point of contact for programs and initiatives to facilitate the flow of AE financials to and from internal and external partners.
  2. Works with AE Executive Director to plan and optimize budgets for the coming year, including payroll. Creates and develops personnel authorizations (PAs) for hourly employees and position management forms for staffing table employees.
  3. Compiles, reviews, and analyzes AE financial data including reconciliations, payroll, Texas Workforce Commission (TWC) budget information, TWC Cash Draw Expenditure Reporting System (CDER), and subrecipient allocations.
  4. Monitors and projects AE spend rates including spend rates for subrecipients. Performs regular budget reviews to ensure spending is on track and communicates with subrecipient financial contacts monthly on spend rate status.  Works with AE Executive Director to adjust subreceipient allocations and amend Memoradums Of Understanding (MOUs) as needed.
  5. Creates, monitors, and maintains AE asset inventory. Coordinates with internal and external partners. Maintains documentation for grant records according to TWC rules.
  6. Monitors both AE internal financials and subrecipient financials and accounting records using onsite visits and desk reviews in compliance with TWC rules.
  7. Tracks and verifies ACC account reconciliations to ensure the College is accurately compensated in a timely manner through CDER and communicates any issues to AE Executive Director, ACC Business Services, and TWC for resolution.
  8. Coordinates all aspects of AE purchasing following ACC and TWC rules. Maintains documentation as required by TWC and ACC.
  9. Helps to identify, mitigate, resolve, or escalate potential or actual operational issues with internal and external partners.
  10. Gathers data and communicates successes, challenges, trends, and lessons learned to the leadership team.
  11. Creates, locates, updates, generates, and distributes routine and ad hoc reports, correspondence, presentations, and documentation  as requested.
  12. Develops and reviews MOUs for financial and non-financial partnerships and ensures all MOUs are up to date and current.
  13. Manages the collection, flow, distribution, processing, and archiving of documentation according to TWC and ACC rules.
  14. Identifies process improvements, including recommending new procedures or best practices to improve efficiency, accuracy, and timeliness of deliverables, while maintaining or enhancing appropriate controls.
  15. Assists with other initiatives, projects, and special projects as assigned.
  16. Reviews invoices for accuracy and requests revisions, or obtains the approval(s) required to complete the payment process.
  17. Monitors the status of audit deliverables with the designated stakeholders, uploading the files to a secure portal, and providing periodic updates to the leadership team.
  18. For external and internal financial monitoring visits, serves as resource and contact for ACC Business Services and TWC for financial monitoring.

Knowledge
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Skills
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Technology Skills

Required Work Experience

Preferred Work Experience

Required Education

Preferred Education

Special Requirements
Licenses/Certifications; Other

Other Preferred Qualifications

Physical Requirements

Safety

HR Use Only

ACC Benefits Overview

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.