Outreach Specialist - Strong Workforce Program

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Outreach Specialist - Strong Workforce Program

Salary

$75,366.08 - $101,609.15 Annually

Location

Huntington Beach, CA

Job Type

Classified Staff

Job Number

G-023-20

Division

Golden West College

Department

Career & Technical Education

Opening Date

09/30/2019

Closing Date

10/14/2019 11:59 PM Pacific

Definition

Summary
Promotes the enrollment and retention of students for career and technical education programs, focusing on under-represented populations.  Participates in, and implements activities that reach out to potential students using techniques such as speaking to schools, occupational programs in at school districts, and community-based organizations.  Organizes, schedules, and delivers presentations to groups and makes direct contact with potential students.
 
Distinguishing Career Features
The Outreach Specialist – CTE and Career Services is a mid-level paraprofessional/entry-professional position focusing on initiating, establishing, and maintaining visible connections with targeted student populations that would be candidates for career and technical education programs resulting in a certificate or degree.  The Outreach Specialist requires the ability to employ self-starting skills to reach out to students in the K-12, continuation, and adult school environments, as well as community-based agencies and College student services to deliver presentations.  The Outreach Specialist also requires basic demographic research and data management skills to identify potential students and monitor recruitment and retention success. 
 
Essential Duties and Responsibilities 
Specific duties may vary among departments and jobs.  Incumbents typically perform a substantial portion or all of the following kinds of duties: 

  • Researches and receives demographic and academic data from schools and other resources and otherwise identifies potential candidates for CTE certificate programs.
  • Serves as a liaison on behalf of the District and its Colleges to local schools, continuation schools, regional occupational programs, and community organizations to build enrollment in CTE programs. 
  • Schedules, coordinates, and presents information to individuals and/or groups to provide general information about the District and its College about career and technical education opportunities and specific program information to prospective students at local area continuation high schools, community organizations, and other locations. 
  • Distributes career and technical education and other collegiate literature to adult schools and participating local agencies serving adults or promoting post-secondary education.  Attends career fairs and other events to present information and materials. 
  • Conducts classroom and other presentations at the secondary education level for student audiences represented underserved populations or who may be intimidated by post-secondary education and training programs, to provide information on the education opportunities at community colleges. 
  • Participates in planning and conducting recruiting and outreach events that may include funding and in-kind resource development activities.  Follows up with arranging and facilitating college visitations, tours, and special presentations, often conducted in conjunction with evening and weekend events. 
  • Identifies and learns about support services (e.g., EOPS, Veterans, Adult Education, and DSPS) provided by the District and its Colleges.  Serves as a liaison to local workforce development boards and similar governmental and social service agencies.  
  • Assists with budget development activities by researching costs and proposing events and activities.  Organizes and maintains records of expenses. 
  • Organizes and maintains records and statistical data necessary for research and program development, performance evaluation, and to support performance reports to funding and grantor agencies. 
  •  Performs other duties as assigned that support the overall objective of the position.

Qualifications and Physical Demands

MINIMUM QUALIFICATIONS
 
Knowledge and Skills:
The position requires working knowledge of vocational/career and technical education certificate programs and/or publicly-funded programs and resources encompassing socially and economically disadvantaged student populations.  Requires working knowledge of post-secondary education, certificate, and degree curriculum that can attract career-minded as well as underserved student populations.  Requires basic knowledge of grants and special funds that are for targeted populations. Requires knowledge of the social and cultural programs that can enhance student retention.  Requires basic knowledge of the services that may be available to students from other agencies.  Requires sufficient language and writing skills to prepare reports and correspondence.  Requires working knowledge of common office productivity software such as student databases, word processing, spreadsheets, and presentation graphics.  Requires math skills sufficient to compile and maintain budgetary and statistical records.  Requires well-developed human relations skill to convey technical concepts to students, exercise patience, and make presentations secondary schools and outside community-based agencies. 
 
Abilities:
Requires the ability to carry out all aspects of the position.  Requires the ability to learn and apply regulations, guidelines, and objectives for career and technical education programs.   Requires the ability to implement programs and services that enhance outreach to and registration of adult students to curriculum of interest and value for career enrichment.  Requires the ability to employ self-starting skills for outreach to other schools and organizations providing adult education.  Requires the ability to demonstrate a unique sensitivity to a diverse population of individuals.  Requires the ability to determine student eligibility to participate in special-funded programs by interpreting rules and regulations. May require the ability to perform work assignments at all College locations and off-campus settings.

Education and Experience:
The position typically requires a Bachelor's degree in a counseling, communications, social services, or education and concurrent experience working with underserved populations.   Alternatively, an Associate's degree and four-to-six years of experience that includes outreach/case management to vocational and underserved student populations would be acceptable. Or, any combination of education and experience which would provide the required equivalent qualifications for this position.
 
Licenses and Certificates:
Requires a valid driver license.

Physical Abilities:
Requires ambulatory ability to sit for extended periods of time and to move to various campus and community locations.  Requires the ability to use near and far vision to view moving objects, groups, and read printed materials.  Requires auditory ability to carry on conversations and project voice in person and over the phone to groups and individuals.  Requires the ability to lift, push, and pull lightweight materials up to 25 pounds in an intermittent basis.  Requires the ability to retrieve work materials from overhead, waist, and ground-level files.  Requires manual and finger dexterity to write, use a pointing device and keyboard at an acceptable rate and use a computer and other standardized office equipment to perform desk work.  Requires the ability work extended evening and weekend hours.

Working Conditions:
Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This is a categorically funded, full time, 12-month per year position. The district reserves the right to extend, modify, or eliminate this position based upon available funds.  The normal hours of work will be Monday through Friday, scheduled between the hours of 8:00 a.m. to 7:00 p.m. based on the needs of the department.  The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy: 
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality.  In general, it is the policy of the District to place new employees at the first step of the salary grade.  All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

APPLICATION REQUIREMENTS:  To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

  1. A complete Coast Community College District Online Employment Application
  2. A current resume (as a separate attachment - PDF recommended)
  3. A cover letter outlining your education and experience relevant to this position (as a separate attachment - PDF recommended)
  4. Answers to all Supplemental Questions (clear, detailed responses recommended for evaluation purposes)
 
Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS.  Electronic applications may be completed by visiting www.cccd.edu/employment.  Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested.  Additional materials will not be considered or returned.  Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community.

Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

Disability Accommodations:  If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College.  The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services.  Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. 
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States.  Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
 
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union
The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01
Please briefly describe your specific experience with outreach and recruitment activities. What techniques and strategies have you used? How have you measured the impact and success of these techniques and strategies?
02
Describe your approach to creating a strategic plan for CTE program outreach, including the types and sources of data you would use to inform that plan.
03
Describe your experience in engaging and developing partnerships between schools/colleges and local business, industry and/or non-profit organizations.
04
Describe your experience and participation in creating, organizing and/or managing events such as career job fairs.
05
Please describe your experience and approach to managing multiple, complex projects, and describe how you ensure follow-up and follow-through on details to achieve the success of the "big picture" mission.
06
Have you ever worked as a short-term temporary employee with Coast Community College District?
  • Yes
  • No
07
If you answered "Yes" to previously worked with CCCD as a short-term employee, please provide your employee number and your dates of employment. Please type N/A if this question does not apply to you.

Required Question

Agency
Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4668
714-438-4714
Website
http://www.cccd.edu
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