Staffing Coordinator - Coast Temporary Employment Services (CTES)

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Staffing Coordinator - Coast Temporary Employment Services (CTES)

Salary

$78,647.00 - $104,522.00 Annually

Location

Costa Mesa, CA

Job Type

Classified Management

Job Number

DM-016-19

Division

District Office

Department

Human Resources

Opening Date

04/24/2019

Closing Date

5/22/2019 11:59 PM Pacific

Definition

Summary 
Plans, organizes, and administers a comprehensive temporary staffing program to ensure district-wide short-term/temporary staffing requirements and needs are fulfilled.
 
Distinguishing Career Features 
Staffing Coordinator provides temporary support solutions for managers and departments to operate at maximum efficiency during position vacancies, employee vacation periods, employee leaves of absence, and during other appropriate situations.  The Coast Temporary Employment Services (CTES) program is administered by District Human Resources. This position reports to the District Director and provides district-wide temporary staff solutions by developing and maintaining a pool of qualified, available applicants for short-term and special projects throughout the year.  The Staffing Coordinator will ensure that all temporary employee support solutions are in compliance with the provisions of applicable collective bargaining agreements, state and federal post-retirement employment restrictions, Affordable Care Act requirements, Labor Code, student enrollment requirements, Equal Employment Opportunity, and other state and federal laws governing public education temporary employment.
 
Essential Duties and Responsibilities 
 Incumbents typically perform a substantial portion or all of the following kinds of duties: 

  1. Develop effective methods of communicating CTES program objectives and services.
  2. Review, assess, and evaluate Divisions/Department's requests for temporary staffing.
  3. Assist Divisions/Departments in evaluating and planning their temporary staffing needs.
  4. Ongoing recruitment, selection, and maintenance of a qualified applicant pool for temporary assignments.
  5. Develop and oversee a district-wide, web-based job posting, onboarding, and time and attendance system for CTES.
  6. Develop reports, processes, and procedures for tracking temporary employees and ensuring compliance with Temporary Employment Services guidelines and restrictions.
  7. Develop skills assessments to verify qualifications for various occupational categories.
  8. Develop and maintain a sufficient applicant pool to meet the diverse temporary help needs of college and district departments throughout the year.
  9. Develop position/assignment descriptions and procedures.
  10. Develop a robust CTES webpage with information on temporary assignment procedures, hours and assignment restrictions, performance expectations, and pay.
  11. Develop an orientation program for CTES employees.
  12. Coordination and development of a student career connection program that identifies and provides temporary student work assignments that complement and reinforce the educational program or vocational goals of qualifying students.
  13. Develop and present workshops on resume writing, interviewing, and job search techniques to career connection students.
  14. Develop marketing campaigns for student career connections to college and district departments to promote interest and create work based learning opportunities for student placement; provide guidance, training, and support to students in career connection assignments.
  15. In the event of performance or personal conduct problems, liaison with Human Resources Employee Relations to take appropriate action, such as reassignment or termination from the CTES pool.
  16. Performs other duties as assigned that support the overall objective of the position.

Qualifications and Physical Demands

Qualifications
 
Knowledge and Skills:
Operational characteristics, services, and activities of human resources administration and temporary employment restrictions in California public higher education; methods, terminology, practices, principles, and procedures used in temporary employment services; principles and practices of job development, evaluation, and skills assessment; compensation principles, practices, methods, and techniques; principles and practices of position and budget verification; principles and practices of employment documentation and personnel file management; pertinent federal, state, and local laws, codes, and regulations, California Education Code, and Title 5.
 
Abilities:
Develop and manage a comprehensive temporary employment services program; develop, coordinate, and oversee a student employment program; maintain an up-to-date temporary employment webpage; participate in the development and administration of goals, objectives, procedures, and assessments for assigned program; participate in the selection, recommendation, scheduling, onboarding, and evaluation of temporary employees; prepare and present comprehensive, concise and clear oral and written reports, records, and presentations; interpret and apply California Education Code, Title 5, federal, state, and local policies, laws, and regulations as it relates to temporary employment; demonstrate sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities; demonstrate professionalism; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:
The position requires a Bachelor's degree in public administration, human resources, business administration or related field and three years of professional human resources experience, including one year in a lead or supervisory role. Or, any combination of education and experience which would provide the required equivalent qualifications for this position.
 
Licenses and Certificates:
May require a valid driver license.

Physical Abilities:
The position requires sufficient visual acuity to recognize printed materials.  Requires auditory ability to speak and hear in large and small group settings and carry on in-person and phone conversations. Requires hand-eye-arm coordination to retrieve work materials and use a personal computer keyboard.  Requires sufficient ambulatory ability to move to various work locations.  Requires the ability to attend meetings at multiple locations and at off-hours.

Working Conditions:
Work is performed indoors where minimal safety considerations exist.
 

Conditions of Employment

This is a regular, full-time, 12-month per year, classified management position. The normal hours of work are typically 8:00 a.m. to 5:00 p.m., Monday through Friday; with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Pay Philosophy: 
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality.  In general, it is the policy of the District to place new employees at the first step of the salary grade.  All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

APPLICATION REQUIREMENTS:  To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

  1. A complete Coast Community College District Online Employment Application
  2. A current resume (as a separate attachment - PDF recommended)
  3. A cover letter outlining your education and experience relevant to this position (as a separate attachment - PDF recommended)
  4. Answers to all Supplemental Questions (clear, detailed responses recommended for evaluation purposes)
 
Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS.  Electronic applications may be completed by visiting  www.cccd.edu/employment.  Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested.  Additional materials will not be considered or returned.  Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community.

Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

Disability Accommodations:  If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College.  The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services.  Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. 
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States.  Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
 
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union
The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01
Describe your working experience and role conducting job analysis and working with managers to develop recruitment/selection plans, strategies and screening applications. Include an example when you were required to design and implement a recruitment step with little or incomplete guidance.
02
Describe your experience using a computerized database or integrated record-keeping system. Describe the type of database(s) and/or record keeping system(s) that you worked with and list the related tasks you performed.
03
Describe your professional experience with communicating staffing decisions that were viewed as unfavorable. Describe techniques you would use to respond to individuals that debated such unfavorable decisions.
04
Describe your role and experience with supporting or coordinating job fairs or similar employment outreach events. What initial steps would you begin with if asked to coordinate a job fair for short term employees?
05
I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A completed Coast Community College District Online Employment Application 2. A current resume (uploaded as a separate attachment - PDF recommended) 3. A cover letter (uploaded as a separate attachment - PDF recommended) 4. Responses to supplemental questions (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank)
  • Yes
  • No

Required Question

Agency
Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4668
714-438-4714
Website
http://www.cccd.edu
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