Program Coordinator, - Science, Technology, Engineering, and Math (STEM)

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Program Coordinator, - Science, Technology, Engineering, and Math (STEM)

Salary

$57,406.00 - $77,395.00 Annually

Location

Costa Mesa, CA

Job Type

Classified Staff

Job Number

O-042-19

Division

Orange Coast College

Department

IS/Lit&Lang

Opening Date

04/02/2019

Closing Date

4/26/2019 11:59 PM Pacific

Definition

About Orange Coast College (OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges, enrolling more than 25,000 students each semester. OCC's has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. We currently enroll 21,498 students, the majority of whom are from racially minoritized populations: 35% of OCC's students are Latinx, 2% are African- American, 23% are Asian, less than 1% Native American, 31% are White, and 6% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).

OCC Title V:  STEM Academy Project 
To increase the number of Hispanic and other low-income students attaining degrees in the fields of science, technology, engineering, or mathematics, Orange Coast College proposes to implement three components:

  1. Strengthening the institution's commitment to inform, prepare, and track potential and current STEM students with a focus on the Hispanic community; 
  2. Strengthening student learning and services in STEM;
  3. Establishing teacher education services with a focus on future STEM teachers.
Overall, strategies include: early identification, preparation, and tracking of potential STEM students through a comprehensive pre-collegiate program; strategic mentoring, Supplemental Instruction (SI) in key math and science courses, dedicated counseling, and student research/internships opportunities; and establishing teacher education services that includes counseling and workshops on becoming a teacher with a focus on STEM teaching.
 
Sample key outcomes include:
  • increase the number of students earning an AS degree in STEM;
  • increase the number of students transferring in STEM;
  • increase the number of student declaring STEM;
  • increase success rates in key math/science courses;
  • increase student participation in research opportunities;
  • increase the number of students pursuing a teaching career with an emphasis on STEM.

Summary 
Oversees the primary functions of the day-to-day operations of the Science, Technology, Engineering, Math (STEM) Program. Plans and coordinates activities and function for the STEM grant-funded program. The Program Coordinator, STEM ensures the goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications related to the program. Program Coordinator, STEM will coordinate the logistics of major activities of the grant and perform multiple administrative tasks.  Administers leadership education, service learning, and community service program experiences, working closely with students, faculty, and staff to assemble, populate, and implement services.

Distinguishing Career Features
The Program Coordinator, STEM serves as a technical and procedural advisor as well as the program facilitator to enhance students' capabilities within the STEM Program, organizing and carrying out prescribed and pre-determined activities, and to support student success. recruitment.  The Program Coordinator, STEM works closely with faculty, administrators, managers, staff and students to provide effective STEM grant operations, participant outreach and support to the college student population.
 
Essential Duties and Responsibilities 
Specific duties may vary among departments and jobs.  Incumbents typically perform a substantial portion or all of the following kinds of duties: 
  • Plans, organizes, coordinates, and oversees the daily operation of the STEM Program and grant activities and events. Develops efficient and thorough processes for implementation of STEM Program.
  • Works closely with the administrator in the STEM Program development, implementation, and management of the program requirements.
  • Oversees, prepares and maintains compilation and maintenance of statistical data and records related to STEM grant; prepares reports, records on program activities, progress status or other reports for management or outside agencies.
  • Collaborates with functional departments in the development, compilation, and distribution of promotional materials such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
  • Coordinates the logistics of grant activities, events, in-service trainings, and meetings to promote STEM Program awareness throughout the college and student population; maintains and coordinates schedules and calendar of events hosted or conducted by STEM Program.
  • Ensures compliance with District, state, and federal policies and procedures, applicable laws and regulations and generally accepted technical principles.
  • Maintains STEM Program budget expenditures; prepares reports as required by college and state. Provides updates to administrator and Director, Fiscal Services of concerns related to budget expenses or funding issues.
  • Interprets District and college policies and procedures pertaining to grant funding of special programs for student success.
  • Assists students in selection of career inventories for STEM career exploration and decision-making in concert with counselors and instructors to define educational pathways leading to completion of STEM career goals.
  • Prepares and delivers presentations to describe and publicize STEM Program, events, activities, and services; prepares and disseminates web-based and print publications, newsletters, correspondence, and other materials describing STEM Program, events, activities, and services.
  • Researches, compiles, and analyzes data for assessing program effectiveness and recommends change to encourage program growth and student satisfaction.
  • Serves as the STEM Program liaison serving on various college task forces, committees and workgroups to bring awareness of STEM Program throughout the college community.
  • Attends conferences and workshops relating to STEM program to generate new ideas, enhance students' experience, and support the mission and vision of the college.
  • Provides work direction and guidance for assigned staff and student workers to ensure student needs are met.
  • Performs other duties as assigned that support the overall objective of the position.

Qualifications and Physical Demands

Minimum Qualifications
 
Knowledge and Skills:
The position requires an in-depth knowledge of the activities associated with providing support and advisement to students within a specialized program. Requires in-depth knowledge of program rules, regulations, principles, practices, and procedures. Requires knowledge of best practices and procedures for effective communication, outreach and public relations. Requires a well-developed knowledge of the philosophy and practices of student learning outcomes and student success.  Requires a working knowledge of California State Education Code, federal and state laws and other applicable laws. Requires working knowledge of college programs, entrance requirements, and application procedures.  Requires a working knowledge of District policies and procedures governing grant-funded programs, student activities, governance, and conduct.  Requires knowledge of and skill at using personal computer-aided applications for office productivity, research, and preparation of communications materials.  Requires knowledge of modern office practices, procedures and equipment. Requires knowledge of population demographics focusing on characteristics and needs of students with diverse backgrounds.  Requires skill in writing professional communications, reports, and materials.  Requires well-developed human relations skill to convey policies, procedures, and instructions to others, to make presentations to small and large groups, contract in-service training, and to persuade students toward a course of action.
 
Abilities:
Requires the ability to carry out the essential functions of the position.  Requires the ability to learn District and college policies and procedures as well as those associated with grant programs, advising, student services and leadership.  Requires the ability to coordinate programs and activities that require identifying outcomes and sequencing steps from design to implementation and evaluation. Requires the ability to provide training and work direction. Requires the ability to develop and maintain complex budgets. Requires the ability to analyze situations accurately and adopt an effective course of action. Requires the ability to meet schedules and timelines. Requires the ability to read, interpret, apply and explain rules, regulations, policies and procedures. Requires the ability to compile and verify data and prepare statistical reports. Requires the ability to learn and apply applicable federal, state and local laws, regulations, policies and procedures. Requires the ability to promote program services, activities and events. Requires the ability to use a computer and common office productivity software, conduct internet research, enter, organize, and extract data relating to program and activity performance, and produce outcome-based reports.  Requires the ability to interact productively with a wide range of students of varying abilities and background, including economic, social, and cultural diversity.  Requires the ability to exercise a positive attitude, patience, empathy, compassion, and good judgment when dealing with others. Requires the ability to establish effective work relationships with transfer universities and colleges as well as other student service departments and academic areas.

Education and Experience:
The position requires a Bachelor's degree in STEM discipline OR an Associate's degree in a STEM field and two (2) years of experience in a student program/services environment.  Or, any combination of education and experience that would meet the required qualifications.
 
Licenses and Certificates:
Requires a valid driver license.

Physical Abilities:
Requires sufficient ambulatory ability to move to various campus and off-site locations.  Requires hand-arm-eye coordination to operate a personal computer keyboard and to retrieve files and work materials.  Requires visual acuity to recognize words and numbers.  Requires auditory ability to carry on conversations and to project voice to small groups.

Working Conditions:
Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This is a temporary, categorically funded, full-time, 12-months per year classified position. The position will be renewed fiscally for up to 5 years.  The normal hours of work will be from 9:00 a.m. to 6:00 p.m., Monday through Thursday and 8:00 am to 5:00 pm on Friday.  This position may also be required to work on Saturdays to meet the needs of our students and college.  The effective date of employment will be arranged with the supervisor.
 
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference:  BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive.  Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
 
The deadline to apply is 11:59 p.m., April 26, 2019. Application materials must be electronically submitted online at http://www.cccd.edu/employment. Incomplete applications and application materials submitted by mail will not be considered.

Additional Information

Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting http://www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting.  Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.
 
All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.
 
Application Requirements:
To be considered for employment you must submit a complete application packet. A complete application packet includes:
  • A complete online Classified/Management Employment Application.
  • A current resume. (Attached as a separate document.)
  • A cover letter highlighting your qualifications for the desired position. (Attached as a separate document.)
  • Answers to Supplemental Questions. (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A", or leave blank).
 
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank.
 
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.
 
Any documents that you are unable to attach can be emailed to jobs@cccd.edu. Emails must clearly indicate the job you are applying to and your name.
 
Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4716 OR (714) 438-4713.
 
The Coast Community College District is a multi-college district that includes Coastline
Community College, Golden West College, and Orange Coast College. The three colleges
offer programs in a transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
 
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union
The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01
Please describe your education and work experience as it relates to this position.
02
What do you think are the most significant challenges or barriers for first-year students pursuing STEM? How would you assist them to address these issues?
03
How have your experiences prepared you to advance our institution's commitment to equity and inclusion? Be specific - share a specific example(s).
04
This position works closely with all levels of personnel throughout the college, district and community. What is your experience developing workshops and communications, for internal and external partners, which have a goal to encourage participation in your program.
05
What is your experience working collaboratively with others from different departments (faculty and staff), programs, community organizations, K-12 schools, and county/state services to achieve the goals of a program or department?
06
What is your definition of student success and how will it be applied to this position?
07
I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A completed Coast Community College District Online Employment Application 2. A current resume (uploaded as a separate attachment - PDF recommended) 3. A cover letter (uploaded as a separate attachment - PDF recommended) 4. Responses to supplemental questions (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank)
  • Yes
  • No

Required Question

Agency
Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4668
714-438-4714
Website
http://www.cccd.edu
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