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Job ID: 168040

Creative Programs Coordinator (4167U) 24486
University of California, Berkeley

Date Posted Sep. 24, 2021
Title Creative Programs Coordinator (4167U) 24486
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Arts/Museum/Theater

Creative Programs Coordinator (4167U) 24486

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The ASUC Student Union is the hub of student life on the UC Berkeley campus. Committed to all students and an inclusive campus community, the Student Union enhances the student experience by providing quality services and programs that foster experiential learning opportunities and ensures a balanced learning environment. The Student Union self- operates a variety of services to the public and students including the Berkeley Art Studio, Creative Lab, Publications and Media Center, and Events Services. This position is part of the "Marketing and Creative Programs" unit within the Student Union.

Application Review Date

The First Review Date for this job is: October 7, 2021


The Creative Programs Coordinator is responsible for the daily coordination of the three arts and design based programs within the ASUC Student Union, including: the Berkeley Art Studio, Creative Lab, and the Publications & Media Center. The Berkeley Art Studio provides high quality art instruction to students, and the entire East Bay community, in drawing, painting, ceramics, design, photography, and printmaking. Creative Lab is the campus graphic design services and print lab which also includes classes in the digital arts. The Publications and Media center serves the over 100 student run organizations that produce everything from periodicals, journals, and magazines to media such as Cal TV and Innovative Design.

The Coordinator supports 10 student staff and 20 part-time art instructors, which includes training and scheduling. The Coordinator works collaboratively with our two ceramics specialists, studio technician, and graphic designer. The Coordinator reports to the Assistant Director of Creative Programs.
  • Under general supervision, organizes the existing art and design educational classes and assists in the development of new programs and course materials. This includes delivery of classroom art instruction for more than 180 co-curricular art and design classes per year, and registration for more than 2,500 annual members. Schedules art classes and shifts ensuring complete Studio coverage during open hours. Works with instructors on developing class descriptions, syllabus, materials lists, and classroom delivery. Schedules all team building workshops and secures instructors (20-30 per year). Secures classroom spaces across campus for classes held outside the Student Union studios.
  • Responsible for intake of all print, design, and photography requests for the Creative Lab and the Publications and Media Center. Works closely

with professional and student graphic designers on project management and communication through project management software. Ensures all design and print collateral are delivered in a timely manner.
  • Responds to emails and takes care of customer requests (class inquiries, cancellations, etc.). Oversees registration system and ensures that members are properly registered in advance of classes.
  • Ensures facilities are safe and compliant and ensures all art instruction material is handled safely. Schedules regular equipment checks, working with technicians on equipment reviews, upgrades and stocking materials. Works with IT on any computer and peripheral related issues.
  • Assists in preparing and reconciling purchases for program. Oversees our point of sale systems including weekly reconciliation of University issued credit card swipe machine, cash deposits, and processing Cal Central payments. Works directly with the Student Union Finance team to create invoices and ensure payments are hitting ledger. Keeps records of sales and brings cash & receipts to cashier.
  • Oversees student staff, instructor, and technician studio-specific trainings to include customer service, safety, proper use of point of sale system, and other trainings as required by the University. Assists in assessment and review processes for all student assistants. Works with Operations team in hiring of Student Assistants. Works with Assistant Director of Creative Programs for hiring and training of instructors.
  • Leads our new equipment check-out program (DSLR cameras, audio equipment, etc.) Working with Publications and Media student staff on inventory, check-out, and maintenance procedures. Recommends new equipment for purchase.
  • Produces participant surveys and seeks levels of interest shown and recommends appropriate changes. This includes sending out twice- semesterly customer satisfaction surveys, consolidating data, and sharing out results with AD, instructors, and technicians.
  • Other special programs and projects as assigned by the AD or Director, including assistance with special events like CalDay, Golden Bear Orientation, GradFest, Holiday Pop-up Shop, etc.

Required Qualifications
  • Minimum of 2 years' experience in an art education program setting.
  • A strong desire to bring a creative experience to students and the public with a passion for the arts and building community.
  • Working knowledge of delivering public arts or design programs.
  • Working knowledge of current arts education programs and trends.
  • Working skills to produce and deliver art, design, and media programs.
  • Good analytical skills to understand how business needs can be addressed through the design and delivery of training programs.
  • Good reading, verbal, written and interpersonal communication skills, and good presentation skills.
  • Ability to handle small to large multiple projects simultaneously.

Preferred Qualifications
  • Knowledge and experience working in the Adobe Creative Suite, particularly InDesign, Illustrator, Photoshop.
  • Working knowledge of conducting needs assessment.
  • Experience overseeing a point of sale system and daily expenditures with day-to-day oversight of spending and finances.
  • Candidate who practices studio art, graphic design, or media.

Salary & Benefits

This is a full-time, career position. Salary is commensurate with experience. Hourly rate range is $28.74 - $29.93. For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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