Fiscal Services Analyst
Classified Unit A
Time (Percent Time):
Current Work Schedule (days, hours):
40 hours per week; hours to be determined
Steps 1 - 6: $6,502- $8,299 per month
Shift differential eligibility based on the current collective bargaining agreement
Initial Screening Date:
Open Until Filled:
Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on February 19, 2020
, are assured consideration.
Applicants must submit all of the following materials online unless otherwise noted at Mt.SAC Employment Website
to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed resume that summarizes educational preparation and professional experience for the position.
4. If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
Health & Welfare:
The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans. Lifetime retirement benefits provided for eligible retirees.
The District participates in the Public Employees Retirement System (PERS), State Teachers Retirement System (STRS) retirement programs, and National Benefit Services.
*Note Salary and Health & Welfare Benefits are subject to change
Under general supervision, performs a variety of specialized complex, technical, and professional duties involved in the analysis of financial transactions and the implementation, configuration, and functionality of financial software applications. Coordinates assigned activities and provides technical support and assistance to financial system users. Work requires thorough knowledge of the assigned area as well as its procedures and operational details. The incumbent will also provide the expertise to properly document, implement, support and train on the functionality of financial automation solutions and ensure financial data quality, integrity and accuracy.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision and work assignments from the Chief Compliance & College Budget Officer. Exercises no direct supervision of staff. Provides technical and functional direction and training to staff.
This is a specialized classification responsible for assisting Fiscal Services managers and staff users with implementing and using financial software applications, analyzing financial transactions and assisting in the preparation of college budget documents. Incumbents are expected to possess knowledge of budgeting, accounting, and financial application systems. This classification is distinguished from the Fiscal Services Specialist classification by the ability to create, configure, and analyze complex financial transactions, budget documents, and software applications.
Essential Duties/Major Responsibilities:
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
1. Serves as accounting/budget lead responsible for analyzing the budget, accounting, auditing and reporting requirements of financial transactions. May include the analysis of transactions related to Payroll, Purchasing, Accounting, and Student Accounts.
2. Leads the budget work of Fiscal Specialist staff by prioritizing projects, delegating assignments, setting deadlines, reviewing the work and explaining the changes.
3. Performs key financial analysis, reconciliations and projections of revenues and expenditures. Evaluates budget to actual results and trend analysis comparisons. Researches and develops procedures to resolve complex budgeting, accounting, auditing, and system functionality problems. Recommends and implements any necessary changes in operations and procedures.
4. Assists the Chief Compliance & College Budget Officer in developing college budget documents.
5. Assists the Fiscal Services department with planning, conducting, and testing, and implementing office automation improvements, operational practices, and systems to enhance organizational effectiveness.
6. Leads and performs testing of financial management systems or emerging technologies to ensure the delivery of accurate, timely, and consistent quality data.
7. Develops and/or reviews a variety of highly complex reports.
8. Assists in the configuration of the budget software to ensure correct calculation of salaries and benefits projections, position control, salaries and benefits scenarios and what if-analysis, chart of accounts, and organizational structure.
9. Prepares and analyzes the college personnel budget and determines and interprets savings from vacant positions.
10. Reviews audited financial statements; schedules, prepares and gathers financial data for the audit report.
11. Assist with the development of training materials related to Fiscal Services financial processes and software applications and provides training to internal and campus staff.
Performs other related duties as assigned.
1. Terminology and practices of financial and accounting document processing.
2. Financial recordkeeping and report preparation techniques; business arithmetic and financial statistical techniques.
3. Generally Accepted Accounting Principles (GAAP); Government Accounting and Auditing Standards (GAAS).; California Community College Budget and Accounting Manual (BAM); Privacy standards and regulations (such as HIPPA and FERPA).
4. Experience working with large data projects, data sets, and data extraction.
5. Budget preparation and control; methods and techniques of cost analysis; proficiency with spreadsheet and database software.
6. Experience working with Enterprise Application Systems; experience creating reports and queries.
7. Principles and practices of computer operations, data processing and analysis functions, and development of computerized forms, documents, and reports; Principles of data management concepts and structures, including data collection, manipulation, and distribution requirements for analysis and reporting functions.
8. Organizational structure, operations, programs, and procedures, common to institutions of higher education.
9. Modern office practices, methods, and computer equipment and applications related to the work.
10. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.
Skills and Abilities:
Skills and Abilities to:
1. Perform advanced, complex professional accounting, budgeting, and financial work.
2. Analyze and evaluate financial data related to functions and operations.
3. Analyze situations accurately and adopt effective course of action.
4. Adheres and maintains data quality standards established by College to ensure compliance with federal, state, and local regulations.
5. Plan, organize, and complete assignments with minimal amount of detailed instruction.
6. Develop sophisticated, efficient database queries from a highly-normalized databases; Create, design, configure, and implement financial application systems.
7. Design, develop, implement, and execute business process improvements.
8. Design and conduct research projects of complex difficulty with defined parameters and generate clear and concise reports.
9. Maintain confidentiality of sensitive personal information of employees, former employees, and other matters affecting employee relations.
10. Plan, organize and prioritize work tasks and manage assigned projects; meet established deadlines.
11. Interpret, apply, explain, and ensure compliance with applicable College standards, policies, procedures, rules and regulations related to assigned area of responsibility.
12. Establish and maintain a variety of filing, record keeping, and tracking systems.
13. Organize own work, set priorities, and meet critical time deadlines.
14. Use English effectively to communicate in person, over the telephone, and in writing.
15. Understand scope of authority in making independent decisions; review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
Minimum Qualifications/Education & Experience:
Equivalent to a bachelors degree from a regionally accredited college in business administration with emphasis in accounting, finance, computer sciences or a related field, and three (3) full time equivalent years of progressively responsible experience in accounting, budgeting, financial analysis and financial software application implementation and configuration, preferably in a higher education setting.
License(s) & Other Requirements:
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees occasionally work in the field and are exposed to loud noise levels, inclement weather conditions, confining workspace, chemicals, electrical and/or mechanical hazards, and hazardous physical substances and fumes. Incumbents may interact with staff, students, and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various College and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.
Notice to all prospective employees The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.
As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report 2017
The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.
Typing Certificate Requirements:
: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: email@example.com
include photographs or any demographic information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.
TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims (original receipts) must be submitted no later than 30 days following the interview date.
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: firstname.lastname@example.org
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.
Special Instructions to Applicants:
To be guaranteed consideration, it is the applicants responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at Mt. SAC Employment Website
to complete and submit your application for this position.
Letters of Recommendation
Confidential letters of recommendation are not accepted for this position. All letters of recommendation must be uploaded to the application.
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.
Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio Colleges Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).
Cancel RTF Policy:
WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.
To apply, visit https://hrjobs.mtsac.edu/postings/7528