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Department 

College of Agriculture and Applied Sciences

Job Summary

• The incumbent is the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.


• The incumbent will provide administrative support to Extension Offices in Amite, Pike, and Walthall Counties.

Knowledge Skills and Abilities

• Knowledge of database applications, web content management, and administrative business systems


• Records maintenance skills


• Organizing and coordinating skills


• Keyboarding and Reception skills


• Ability to communicate effectively, both orally and in writing


• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals.


• Ability to maintain departmental financial records and accounts and prepare financial reports as required.


• Ability to maintain confidentiality of records and information.

Essential Job Functions

• Serves as administrative assistant to the Director or other supervisor,


• Provides or oversees reception services, scheduling appointments, meetings, and travel.


• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports.


• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information.


• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies.


• Assists with employment processes to varying degrees.


• Supports the administrative business functions of the department.


• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures.


• Other related duties, as assigned.

Qualifications

• High school diploma or GED.


• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.


• Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I.