Refer a Friend or Colleague

If you would like to let a colleague know about this job, you can enter your name, e-mail address, your colleague or friend's name, and a short message below.

Your friend/colleague will receive an e-mail containing your message and the abreviated job description shown below.

Tell a Friend or Colleague About This Job

  •  
  •  
  •  
  •  
  •  
  • Program Support Specialist, Mechanical and Aerospace Engineering
    Mechanical and Aerospace Engineering
    University at Buffalo



    Program Support Specialist, Mechanical and Aerospace Engineering



    Position Information

    Position Title: Program Support Specialist, Mechanical and Aerospace Engineering
    Department: Mechanical and Aerospace Engineering
    Posting Link: https://www.ubjobs.buffalo.edu/postings/59468
    Job Type: Full-Time

    Posting Detail Information

    Position Summary


    The Department of Mechanical and Aerospace Engineering (MAE) in the School of Engineering and Applied Sciences (SEAS) the University at Buffalo seeks to fill a Program Support Specialist position. We are particularly looking for candidates who can operate effectively in a diverse community of students and faculty and share our vision of helping all constituents reach their full potential.


    The primary purpose of this position is to support the department mission by providing faculty with direct research and administrative support. The incumbent will be assigned a subset of faculty and work in collaboration with colleagues and the Director of administration to provide a fully integrated one stop shop for Principle Investigator support. Consequently, a successful candidate will be expected to assume the following responsibilities:

    Faculty Support:



      • The incumbent will provide support to for a subset of faculty within the department, and must work closely with faculty while also interfacing with university departments and offices to ensure proper prioritization of tasks.

      • Provide administrative support for purchasing, hiring and onboarding of students.

      • Appoint and track student appointments including managing UBJobs postings for positions for their faculty.

      • Data management to support faculty initiatives.

      • Coordinate monthly financial reporting for faculty for budgets and help the Department Chair to manage overall departmental finances.

      • The incumbent must be able to balance multiple tasks, as well as other project management tasks simultaneously while meeting all appropriate deadlines and timeframes.



     


     

    Department Support:


    • Support the departments day to day operations including being the backup for departmental credit card purchases and statement approver.

    • Department fiscal spending including, lab spending, personal development funds, ICR funds, IFR Funds

    • Collaborate with SEAS, and faculty to track startup commitments accurately.



    About The School of Engineering and Applied Sciences
    The School of Engineering and Applied Sciences at the University at Buffalo is the largest and most comprehensive of the SUNY engineering schools. The MAE Department currently has 38 fulltime faculty and is expected to grow to 44 faculty within the next 3-5 years.

    Learn more:



    University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.



    Minimum Qualifications



    • Bachelors degree required and one year of project management and fiscal management required. The incumbent must be familiar with creating and maintaining project budgets, managing projects from end to end, and taking initiative to meet deadlines while balancing multiple projects and priorities.

    • Excellent writing and communication skills are required. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) required.

    • Working experience with budgets, and personal transactions, advanced experience in Microsoft Access and Excel.

    • Ability to manage multiple priorities at the same time.




    Preferred Qualifications



    • Masters degree preferred.

    • Preferred 12 month - experience working in higher education.

    • Ability to learn new technological systems in an efficient manner.




    Physical Demands


    Salary Range
    $51,261 - $54,000

    Special Instructions Summary


    Is a background check required for this posting?
    No

    Contact Information

    Contact's Name: David Love
    Contact's Pronouns:
    Contact's Title: Director of Administration
    Contact's Email: djlove@buffalo.edu
    Contact's Phone: 716-645-1795

    Posting Dates

    Posted: 10/07/2025
    Deadline for Applicants:
    Date to be filled: 11/20/2025



 


RSS for the latest higher education jobs
Atom for the latest higher education jobs
Need a Sabbatical Home?
AcademicHomes.com

Academic Homes