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Property Operations Coordinator

Position Information

Position Title: Property Operations Coordinator
Department: U.B. Foundation
Posting Link: https://www.ubjobs.buffalo.edu/postings/59033
Job Type: Full-Time

Posting Detail Information

Position Summary

• Oversee the daily operations of The Commons, including service contracts, tenant relations, leasing, and vendor coordination.


• Coordinate with outsourced property management company and maintenance vendors to ensure timely repairs and preventive maintenance.


• Respond to tenant inquiries and resolve issues professionally and efficiently.


• Review and approve routine maintenance projects under $10,000.


• Evaluate maintenance contracts annually and recommend improvements.

• Assist in preparing the annual operating budget for The Commons.


• Develop multi-year capital project budget projections for leadership and board approval.


• Monitor operating expenses and support cost control efforts.


• Provide regular reports on rent collections, financial performance, and occupancy levels.

• Track rent payments from tenants at The Commons and other UBF properties.


• Ensure timely invoicing and follow-up on outstanding balances.


• Oversee the rent collection process, including late payment reminders and tenant resolution efforts.

• Support the creation and administration of new lease agreements.


• Monitor lease renewals and assist with tenant retention strategies.


• Screen prospective new tenants and help prepare letters of intent.


• Collaborate with third-party leasing consultants and evaluate their performance annually.

• Coordinate with UBs Campus Living team on operational matters for six UBF-owned student housing complexes.


• Collaborate with UBs Real Estate & Property Management team on other UBF-owned properties, including a technology incubator, art gallery, and private residence.


• Compile and prepare documentation for timely insurance claims across all UBF properties.

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.


• Being a part of the University at Buffalo community.

Minimum Qualifications

• Bachelors degree, ideally with focus in business administration, accounting, or real estate.


• Proficiency in Microsoft Office, especially Excel.


• Strong communication and interpersonal skills to effectively communicate with tenants


• High attention to detail and organizational ability


• Ability to work independently and manage multiple priorities


• Proactive, self-motivated, and adaptable


• Strong time-management skills and problem solving skills


• Collaborative and professional in interactions with tenants, vendors, and colleagues


• This position requires availability during non-standard hours, including evenings and weekends, to respond to emergencies and tenant needs.

Preferred Qualifications

• 5 or more years of experience in property management, operations, or finance.


• Certified Property Manager (CPM) designation.


• Experience in property accounting or real estate financial management.


• Familiarity with lease agreements and property regulations.


• Experience with property management software (e.g. Yardi) preferred.

Physical Demands

• Occasionally ascends/descends stairs and ladders to access various parts of buildings, including rooftops and basements.


• Frequently positions self to inspect equipment or maintenance issues, including bending, kneeling, and reaching.


• Frequently moves and transports items weighing up to 25 pounds, such as small equipment.

Salary Range
$62,000 - $74,000

Special Instructions Summary


Is a background check required for this posting?
Yes

Contact Information

Contact's Name: Lisa Adamshick
Contact's Pronouns:
Contact's Title: Senior Manager, HR/Benefits
Contact's Email: ladamshi@buffalo.edu
Contact's Phone: 716-645-8726

Posting Dates

Posted: 09/16/2025
Deadline for Applicants: Open Until Filled
Date to be filled: 11/03/2025