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  • Office Assistant 2, Facilities Finance (NY HELPS)

    University at Buffalo



    Office Assistant 2, Facilities Finance (NY HELPS)



    Position Information

    Position Title: Office Assistant 2, Facilities Finance (NY HELPS)
    Department: Facilities Finance
    Posting Link: https://www.ubjobs.buffalo.edu/postings/58372
    Job Type: Full-Time

    Posting Detail Information

    Position Summary


    University Facilities is seeking an Office Assistant 2. This role will be responsible for supporting departmental time keeping, customer setup / invoicing, departmental human resources related administrative needs and other duties as assigned.

    Specific responsibilities include but are not limited to:




      • Maintaining employee records in the departments work order system; ensuring they reconcile with official HR records.

      • Reviewing and entering payroll data into the departments work order system. This includes developing a general understanding of payroll rules and working with employees, supervisors, and the Central Payroll department to assist with problem resolution.

      • Assisting supervisor with managing / updating hourly rates and service rates in the departments work order system.

      • Support the departments billable work order process. This includes assisting Customer Service in setting up new customer accounts, reviewing and distributing invoices, supporting problem resolution, and assisting with collection of payment.

      • Assisting with HR related administrative duties such as updating organization charts, assisting with recruitment related activities (e.g. coordinating interview dates / times, generating and sending declination, offer, etc. letters), assistance with on/off boarding activities.



     



    Learn more:



    University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.



    Minimum Qualifications


    This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

    Non-competitive (NY HELPS):



      • One year of clerical experience



     


     

    OR

    Competitive (NON-NY HELPS):


    • Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.

    • Reassignment Requirement: You must hold the same title at the University at Buffalo.

    • Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).




    Preferred Qualifications



    • Ability to problem solve

    • Attention to detail / organized

    • Effective communicator (oral and written)

    • Demonstrated customer service experience

    • Effective time management skills and ability to prioritize in order to meet critical payroll related deadlines

    • Demonstrated experience with Microsoft Outlook, Word, Excel, and Visio




    Physical Demands


    Salary Range
    $42,641

    Special Instructions Summary


    Is a background check required for this posting?
    Yes

    Contact Information

    Contact's Name: Margaux Benoit
    Contact's Pronouns:
    Contact's Title: Assistant Director of Finance
    Contact's Email: margauxl@buffalo.edu
    Contact's Phone: 716-645-2693

    Posting Dates

    Posted: 08/04/2025
    Deadline for Applicants: 08/13/2025
    Date to be filled: 08/31/2025


 


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