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Nonresident Alien Tax Analyst (4628U), Payroll - 75519

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The Glacier team reviews payments prior to release for foreign nationals or foreign nations and confirm tax withholding and or reporting are complete and accurate.

Job Summary

Experienced professional who applies job skills, policies, and procedures to complex situations, and exercises judgment within defined guidelines and practices to determine appropriate action. Applies experienced, analytical tax treaty and foreign tax compliance knowledge while administering the foreign tax compliance system known as GLACIER. Manages the collection of tax compliance forms to ensure the Glacier tax treaty system is current. Reconciles nonresident tax entries in the general ledger and prepares, files, and adjusts 1042s tax returns on behalf of the Berkeley campus. Ensures non-employee payments to non-residents have the correct withholding before being released in Bear Buy.

Application Review Date

The First Review Date for this job is: January 29, 2025

Responsibilities

• Maintain Glacier tax compliance system, including follow-up on incomplete records.


• Oversee Glacier monthly report updates, analyze and assess applicable tax withholding, and disburse payments to nonresidents within the Accounts Payable system.


• Review and prepare monthly tax remittances.


• Review and approve transactions in BearBuy, Accounts Payable, and Student Service System.


• Review complex nonresident alien inquiries from campus and determine tax implications (e.g., tax treaty compliance).


• Provide guidance and direction to campus, ensuring actions comply with UC policy and tax regulations.


• Help train staff and create an effective teamwork environment.


• Lead the review of complex inquiries sent to Glacier administration, address less experienced staff questions, and identify and implement the next steps.


• Review complex scenarios and guide less experienced payroll team staff on foreign tax inquiries, Glacier administration, and BearBuy workflow related to nonresident tax payments.


• Act as team leader for support staff.


• Independently review nonresident tax issues, and identify and recommend solutions and next steps to upper management.


• Alert management to potentially serious issues that must be addressed globally with campus partners regarding tax compliance risk areas.


• Correspond and collaborate with UCPath and third-party vendors on nonresident alien tax, analysis, and research.


• Prepare and file 1042-S tax returns, analyze and clear outstanding items from the nonresident general ledger account.


• Prepare journal entries and maintain the general ledger account.


• Conduct imputed income review for postdoc fellows and postdoc paid directs in UCPath.


• Review and approve financial data and transactions.


• Oversee the collection of past-due federal taxes due to coding errors in BearBuy.


• Apply a wide variety of internal and external policies and regulations to address issues such as regulatory compliance, tax implications, risk management, and the organized implementation of diverse financial services for nonresident tax compliance for employees and non-employees (e.g., students).


• Document procedures and update them as regulations or business processes change.


• Participate in moderately complex audits of nonresident tax processes and recommend changes to processes.


• Ensure that appropriate internal controls are addressed, maintained, and strengthened to protect University resources.


• Administer and maintain the nonresident tax compliance system "Glacier," applying tax regulations and UC-wide knowledge.


• Act as a contact for UCPath on Glacier troubleshooting issues and work with campus solutions, grad division, and financial aid to address nonresident student and employee document, withholding, and payment issues.


• Apply a wide variety of internal and external policies and regulations to address issues such as regulatory compliance, tax implications, recovery of cash, risk management, and the organized implementation of diverse financial services for students and departments.


• Document procedures for financial activities.


• Participate in moderately complex audits of processes and recommend changes to processes.


• Ensure that appropriate internal controls are addressed, maintained, and strengthened to protect University resources.


• Interpret related policies and advise customers accordingly.


• Answer questions from departments or students using experienced knowledge of the University and IRS regulations to resolve tax-related or visa-type issues.

Required Qualifications

• Thorough knowledge of financial processes, policies and procedures.


• Thorough knowledge of financial data management and reporting systems.


• Strong proficiency in the use of spreadsheet and database software.


• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.


• Ability to function effectively as a member of a team.


• Ability to adapt to changing priorities.


• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.


• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.


• Experience handling payroll tax withholding from income payments and knowledge of tax and compliance concepts, to independently gather, organize, and perform highly complex analysis.

Education/Training:

• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• Experience with non-resident tax withholding regulations and withholding tax from income payments made to foreign nationals.


• Experience processing financial journals.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

• The budgeted salary or hourly range that the University reasonably expects to pay for this position is $72,600.00 - $100,800.00. This is an exempt, monthly paid position.


• This is a full-time, Career position that is eligible for full UC benefits.


• This position is eligible for up to 75% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Other Information

This is not a visa opportunity.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=75519&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant













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