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  • Graduate Academic Coordinator, Chemical & Biological Engineering
    Chemical & Biological Engineering
    University at Buffalo, The State University of New York

    Position Summary
    The Department of Chemical & Biological Engineering (CBE) has a new and exciting opportunity available for a graduate academic coordinator.

    Under the direction of the Director of Administration and the academic directors of graduate admissions and graduate studies, the incumbent will plan, administer, and coordinate all functions serving our graduate students before they enter their program of study, during the time while they are pursuing their degree, and well into their post graduate work. Responsibilities include:

    Coordinating with the director of graduate studies on determination and communication of students’ performance and academic status at the end of each semester
    Conveying and interpret academic policies to students and school administrators
    Ensuring an efficient and timely application review process in an effort to send out earlier acceptance letters and ultimately increase degree enrollment
    Ensuring all student appointment and tuition waivers/fee adjustments are created and submitted in a timely manner at inception
    Scheduling courses in the student information system (HUB) and work with other academic departments as needed for scheduling and reserving seats for students based on program requirements
    Assisting with accepted student receptions, orientations, open house and other admissions-related events as needed
    Updating and maintaining student records in each academic program, ensure students are maintaining academic status and are meeting degree requirements in timely manner
    Managing student Academic Advising Reports (AAR) in HUB, inputting milestones towards attaining degree requirements, and managing degree conferral paperwork for students in masters and doctoral programs.
    Other projects and administrative duties as assigned.

    University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

    Minimum Qualifications
    Bachelor’s degree with a minimum of two years of experience
    Ability to standardize best practices and processes
    Proven ability to communicate tactfully and diplomatically with patience, compassion, and understanding across language and cultural barriers
    Excellent organizational and time management skills, with the ability to juggle multiple requests
    Strong proficiency in Microsoft Office applications including Word and Excel
    Must possess excellent verbal and written communication skills
    Must be able to function well as a team member with an ability to also work independently and problem solve
    Ability to multi-task while maintaining a high level of attention to detail
    Ability to work independently and problem solve
    Flexibility in schedule in order to be involved with events that are offered during the evenings and weekends.

    Preferred Qualifications
    Master’s degree in a related field
    Prior experience in a higher education setting working with students
    Familiarity with University at Buffalo business systems and processes
    High level of organization and attention to detail

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