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  • Temporary Assignment Coordinator
    Temporary Employment
    North Carolina A & T State University

    The primary purpose of this position is to support the efficient operation of the Housing and Residence Life Central Office.
    -Provide support to the Assistant Director of Assignments and/or other leadership personnel by effectively performing a wide variety of complex and confidential administrative, analytical and research duties.
    -Requires considerable confidentiality, initiative, tact, and mature and independent judgment.
    -This classification requires leadership qualities such as adaptability, flexibility, dependability and accountability; much of the work is self-appointed, and requires a high degree of professional independence and self-discipline.
    (Program Management - 30%)
    -Understands services, policies and procedures related to assignments specifically and Housing in general.
    -Applies this knowledge to the daily tasks and communication with customers (namely students, parents and other university employees). Clearly explains and interprets assignment information to clients/customers and staff.
    -Receives information in various forms and
    determines the appropriate method of processing.
    -Edit and proofread correspondence, reports and materials for publication.
    -Assists with coordination/completion and quality of clerical work for the office which includes answering telephones, providing information to staff and students, routing calls to appropriate person/s, preparing outgoing mail, bulk mailings, creating correspondence, copying, and maintain filing system.
    (Decision Making - 25%)
    -Identifies and understands issues, problems, and opportunities in the assignment area.
    -Uses effective approaches for choosing a course of action or developing appropriate assignment solutions.
    -Utilizes office equipment and other relevant technology (i.e. RMS, Banner, credit card machine, etc.) to meet the needs of the assignment area as well as the University.
    -Handles confidential information regarding ADA, behavioral/discipline issues, and other sensitive information for students.
    (Client/Customer Service - 25%)
    -Corresponds with incoming and current students regarding occupancy status. Clearly convey information and ideas through various forms of media to individuals or groups.
    -Present assignment information clearly and effectively in written form; adjust language or terminology to meet the needs of the audience using correct grammar, organization and structure.
    (Information/Records Administration - 20%):
    -Maintains accurate student housing files and records through database systems as well as paper/non-computerized systems. Compiles, assimilates and organizes assignments information in printed and electronic form.
    -Review assignment data and apply knowledge of data collection, storage, organization manipulation and/or analysis of data.
    -Monitors, reconciles and updates charges for housing assignments.
    -Works within multiple semesters and multiple systems for accurate housing assignments and records.

    Preferred Years Experience, Skills, Training, Education
    -Graduation from high school and two years of progressively responsible administrative/office management experience. Including some experience as a lead worker or an equivalent combination of training and experience.
    -Must be on campus for staff training, opening, and closing of the academic year, and major University events.
 


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