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  • Administrative Assistant- Biomedical Sciences

    Tuskegee University

    Administrative Assistant- Biomedical Sciences

    Posting Date: August 24, 2020
    Posting End Date: October 24, 2020

    Position: Administrative Assistant
    Department: Department of Biomedical Sciences/CVM

    Status: Full-time; Exempt

    Special Qualifications

    In keeping with the President’s commitment to Tuskegee University demonstrating “Excellence in Every Way”, the ideal Administrative Assistant will possess the willingness to use his or her expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.

    Essential Duties and Job Responsibilities

    Provide administrative assistance for the internal and external correspondents
    Coordinate travel arrangements, meetings and conferences
    Schedule activities
    Assist with budget tracking
    Greet and direct visitors to appropriate offices
    Pick up mail from the Mail Room and distribute to appropriate faculty and staff
    Assist staff and faculty with day-to-day operation as needed
    Provide administrative assistance to faculty with teaching and research activities
    Prepare requisitions, check requests, intra-institutional vouchers and maintain documentation of such activities
    Check on status of orders processed and verify when purchases have been received
    Coordinate travel requests and expense reimbursements
    Handle all returned requisitions, check requests and expense reimbursements given back from grant management office for correction Update budget tracking system using Microsoft Excel by entering approved requisitions, check request and expense reimbursements
    Perform all other duties as assigned

    Qualifications

    Bachelor degree
    One to two years of experience at an administrative and /or supervisory level position
    Good written, verbal communication, analytical skills
    Good planning and organizational skills
    Ability to plan, organize, allocate, coordinate and gather/analyze data for reports
    Experience in computer systems and in using database management, spreadsheets and word processing tools
    Knowledge of the internet, and online systems
    Knowledge of fiscal rules and regulations
    Salary
    Commensurate with education, training and experience


    The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered as an all-inclusive listing of work requirements.

    Applications

    Applications are available at the following link: https://www.tuskegee.edu/Content/Uploads/Tuskegee/files/HR/Fillable-TU-EMPLOYMENT-APPLICATION.pdf.

    Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of 3 to 5 references with detailed contact information. Copies of unofficial transcripts must also be submitted (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet for consideration of the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.


    Completed applications may be mailed or submitted electronically to:
    Office of Human Resources
    Attn: Employment/Recruitment
    1200 West Montgomery Road
    101 Kresge Center
    Tuskegee University
    Tuskegee, Alabama 36088
    Email Address: employment@tuskegee.edu Fax: 334-724-4319

    Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
    Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
    Must be able to pass a drug screen and background check.
 


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