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  • Assistant Controller

    The University of St. Thomas

    Assistant Controller

    The University of St. Thomas invites qualified candidates to apply for an Assistant Controller opportunity within the Controller's Office.

    The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good. A successful candidate will possess a commitment to the ideals of this mission.

    The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

    Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
    A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
    Medical, dental, and vision options
    Employer-paid disability, life, and AD&D benefits

    The Assistant Controller is responsible for general financial accounting, reporting and compliance of the institution including external audit coordination, and other financial related projects. Monitor, maintain and report on gifts and grants. Responds to inquiries from the Controller, CFO and University-wide partners regarding financial results, special reporting requests, and the like. Manages relationship with and services provided to fiscal agent organizations. Supervises and reviews work of two Senior Accountants and one General Accountant.


    Federal/State/Private Grant Accounting, Reporting, and Compliance

    Coordinate with the Grants and Research and Development Offices who handle the pre-award process
    Work with granting agencies and prepare for granting agency audits as needed
    Responsible for federal grant compliance requirements such as effort reporting, sub-recipient monitoring, and annual preparation of the Schedule of Expenditures of Federal Awards
    Assist with preparation for annual Single Audit of federal awards
    Federal Direct Loan and Campus Based Aid accounting and cash management, initiate draws, reconcile and record entries on a weekly and monthly basis
    Keep abreast of new federal & state compliance regulations impacting the University and implement new policies and procedures as needed to ensure compliance
    Coordinate with Director of Sponsored Research and Corporate and Foundation Relations on grant related matters
    Maintain records for F & A cost rate agreement / proposal and negotiate indirect cost rate
    Annual External Financial Statement and A-133 Audit Responsibilities

    Coordination & Preparation
    Prepare audit reconciliations and schedules as needed and review work papers for selected areas
    General Financial Accounting, Reporting and Compliance

    Maintain University’s Chart of Accounts
    Maintain the University’s journal voucher system
    Respond to department questions / requests / provide financial information
    Perform annual pledge reconciliation. Work with development to ensure pledges are properly recorded.
    Develop, advise and review significant accounting adjustments and estimates
    Restricted Gift Accounting/Reporting, Endowment Budgeting, Development Relations

    Review FOAP requests and complete set up of new restricted funds
    Calculate and record annual endowment spending policy draw, participate in budget working sessions and budget meetings as needed
    Review significant/usual gift agreements for proper recording
    Coordinate with Associate Director of Gift Accounting on gift matters
    Management of General Accountant and Senior Accountants

    Manage General Accountant and Senior Accountants, complete annual performance assessments, assist in setting annual goals, provide training and coaching
    Institutional Surveys

    Review annual surveys received from various outside organizations including IPEDS, NACUBO, NCAA, HLC, US Census Bureau, US News, National Science Foundation and other bond-rating agencies
    Manage information requests and deadlines and ensure accuracy of information reported to other institutions
    Fiscal Agent Organizations

    Advise staff of fiscal agent 501(c)(3) organization St. Paul Seminary) on financial matters and provide financial reports
    Draft annual financial statements; coordinate year end close, external audits and 990 filings

    Minimum Qualifications

    BBA, BS, or BA in Accounting, or a related field
    Seven years of professional accounting experience
    An active or inactive CPA certification
    Any equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.

    Preferred Qualifications

    Experience with exempt organizations and federal compliance


    On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

    In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

    The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

    The University of St. Thomas is an Equal Opportunity Employer

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