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  • Department Assistant III, Short-term Temporary Hourly Assignment

    Kern Community College District


    [b]Department Assistant III, Short-term Temporary Hourly Assignment

    Kern Community College District[/b][/center]

    [b]Position Number:[/b] 02765

    [b]Posting Date:[/b] 03/13/2019

    [b]Initial Screening Date:[/b]

    [b]Open Until Filled:[/b] Yes

    [b]Position Type:[/b] Short-term Temporary Hourly

    [b]Rate:[/b] $17.92 per hour

    [b]Work Week:[/b] Flexible - as needed

    [b]Minimum Salary:[/b]

    [b]Maximum Salary:[/b]


    This position does not qualify for benefits.

    [b]College/Site:[/b] Bakersfield College

    [b]Location:[/b] BC-Main Campus

    [b]Basic Function:[/b]

    Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.
    -Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.
    -Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.
    -Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.
    -Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.
    -Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.
    -Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive,type and process various applications, permits and other forms.
    -Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student
    rehabilitation progress and general student files.
    -Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.
    -Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors.
    -Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters.
    Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various Board and committee members, the public and outside
    agencies; maintain departmental bulletin board.
    -Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.
    -Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies and
    procedures as required; provide information
    on classes, instructors and schedules.
    Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures.
    -Exercise functional and technical supervision over clerical and secretarial staff and student assistants.
    -Perform related duties as assigned; duties performed at extension sites may be diverse and varied.

    [b]Education and Experience:[/b]

    Any combination equivalent to: Graduation from high school [b]AND[/b] three years of responsible clerical experience.

    Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

    [i]Note: Meeting the minimum qualifications for a position does not assure the applicant of an interview.[/i]

    [b]Knowledge and Abilities:[/b]

    [b]KNOWLEDGE OF:[/b]
    [*] Modern office procedures, methods and computer equipment.
    [*] Word processing methods, techniques and programs.
    [*] Correct English usage, spelling, grammar and punctuation.
    [*] Principles of budget administration.
    [*] Basic arithmetic. [/list]
    [b]ABILITY TO:[/b]
    [*] Learn, interpret and apply the policies and procedures of the District.
    [*] Perform general clerical work including maintenance of appropriate records and compiling information for reports.
    [*] Work courteously with students and the general public on the telephone or in person.
    [*] Assist in budget preparation, monitoring and administration.
    [*] Perform simple mathematical calculations.
    [*] Operate a variety of office machines including a computer and applicable software.
    [*] Understand and follow oral and written direction.
    [*] Communicate effectively both orally and in writing.
    [*] Establish and maintain cooperative and effective working relationships with others. [/list]

    [b]Salary Grade:[/b] 38.0

    [b]Special Instructions to Applicants:[/b]

    [i]Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.[/i]

    [b]Completed application packet must include:[/b]
    [*] Completed Online Application for Employment form
    [*] Current resume
    [*] Letter of interest (Cover Letter)
    [*] Copy of legible transcripts, if applicable
    [*] List of six (6) professional references Listed on application form [/list]
    [i]Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.[/i]

    [b]All applicants must apply online at[/b] [url=][/url]. [b]Emails will not be accepted.[/b]

    [i]As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.[/i]


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