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Job ID: 220187

Administrative Assistant -Office of Alumni Engagement
Tufts University

Date Posted Aug. 24, 2023
Title Administrative Assistant -Office of Alumni Engagement
University Tufts University
Medford, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services


The mission of the Office of Alumni Engagement is to inspire lifelong engagement with the Tufts Community. Through connections, shared experiences, and opportunities to give back, we empower Alumni to make an impact on each other and the University. This is accomplished through extensive programming initiatives in Boston, throughout the United States and around the world catering to a variety of alumni needs and interests. OAE is the key point of contact for all alumni of the University. In conjunction with the Alumni Association, the Office of Alumni Engagement plans events and programs including Alumni Weekend, Homecoming, Reunions, Lifelong Learning & Travel Learn, Career Networking, Alumni Awards, Senior Awards and Alumni Council meetings, as well as programming for current students of the University, soon to be alumni.

What You'll Do

Under minimal supervision, the Administrative Assistant or Administrative Coordinator provides advanced administrative support and communications for the department. This position will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. Oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. Will also gather data, conduct research and draft reports, summaries or material for presentation. Plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. May also coordinate programs and/or projects for department.

What We're Looking For

Basic Requirement


  • Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
  • Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
  • In addition, bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.

Preferred Qualications:


  • Word, Excel, database management, website maintenance, and Qualtrics (or similar survey tool)

Pay Range

Minimum $26.40, Midpoint $31.40, Maximum $36.40

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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