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Job ID: 125496

Academic Scheduling Analyst (7397U) -
University of California, Berkeley

Date Posted Jul. 11, 2019
Title Academic Scheduling Analyst (7397U) -
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Educational Services

Academic Scheduling Analyst (7397U) -

About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date
The First Review Date for this job is: July 22, 2019

Departmental Overview
The Office of the Registrar (OR) bears critical responsibility for implementing the administrative polices, processes, and procedures by which students are registered, enrolled, and graduated as mandated by the Regents and the Academic Senate. OR divisions include Classroom Management, Residency, Systems and Enrollment Services, Records, Student Services, and Administration.

Classroom Scheduling and Management Unit within the Office of the Registrar is responsible for the day-to-day operation and long range planning for the campus' 210 general assignment classrooms. The unit manages classroom space allocation for academic instruction, classroom management and renovations, one time classroom reservations, and special events. The Classroom Scheduling and Management Unit is responsible for overseeing the Classroom Hotline to which the campus can report any issues regarding room scheduling or maintenance, and submits and tracks maintenance requests to Facilities Services.

This position provides analytical, technical and administrative support critical to the Schedule of Classes module in Campus Solutions and the academic scheduling portion of Series 25 scheduling software. These two systems are essential in the development of the class schedule and room assignment process for enrollment. This position is responsible for data integrity of systems and the class schedule, setting and monitoring deadlines, troubleshooting errors, and responding to department schedulers' service tickets. This position is responsible for using the Campus Solutions Compliance Dashboard and other campus systems to ensure that the class schedule is in compliance with scheduling policies, and makes recommendations for modifying policies and procedures. The position also designs optimizer strategy and runs the optimizer program to ensure efficient utilization of classroom space.

  • Applies professional concepts to perform analysis of enrollment and class data in Campus Solutions Data systems and classroom data analysis in Series 25 Data Systems pertaining to moderately complex projects, policies and/or processes and functions.
  • Provides feedback and instruction to campus partners on database errors, troubleshooting and training on complex data entry processes.
  • On a project basis, performs analytical studies on a variety of policies, programs and issues.
  • Make recommendations to management in order to maximize efficiency within the division and campus as a whole.
  • Gathers and assembles analytical and factual data on assigned enrollment and class data problems and issues to prepare reports and/or analyses summarizing information on the assigned issues and commenting on other significance for internal department constituents.
  • Creates and modifies queries in Campus Solutions and 25Live to facilitate data collection and analysis.
  • Communicates findings in a clearly and concisely adjusting for audience using a variety of tools and presentation methods.
  • Prepares, edits and modifies documents including research reports, manuscripts, presentations and proposals.
  • Assists in the content of training documentation for use in the written, web-based, and/or verbal training formats.
  • Using subject matter knowledge, collects and prepares information for use in discussions, meetings of high level management and external constituents.
  • On a project basis, performs analytical studies on a variety of policies, programs and issues.
  • Provides a variety of analytical duties in support of business analyses of enrollment, class database entry, records, and room optimization and participates in cross-functional teams to solve complex business or systems issues.

Required Qualifications
  • At least 2 years of experience with one serving as an analyst within a higher education environment working within a student information system (e.g. Campus Solutions) and/or as a functional analyst for a classrooms scheduling software application (e.g. Series 25, Ad Astra, EMS, etc.).
  • Advanced skills in problem identification, critical thinking, and problem solving with the ability to make sound judgments and decisions in responding to issues and concerns. Ability to assess business processes and identify operational gaps, and implement improvements.
  • Requires skills associated with analysis of processes and problems, information flow and architecture of databases.
  • Experience using complex, databases analyzing information and synthesizing large amounts of data with strong attention to detail.
  • Proficiency manipulating and analyzing large volumes of data. Preference given for experience with PeopleSoft Campus Solutions
  • Working knowledge of common campus-specific and other computer application programs.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing. Requires communications skills in order to work with both technical and non-technical personnel at various levels in the organization.
  • Ability to assess business processes and identify operational gaps and implement improvements.
  • Solid ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Working skills to analyze information and synthesize large amounts of data with strong attention to detail.
  • Strong interpersonal skills to establish and maintain cooperative relationships with campus departments, other UC campuses, and external agencies.
  • Bachelors degree in related area and/or equivalent experience/training

Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:

How to Apply
Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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