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Job ID: 140923

Administrative Coordinator, Career Services - Friedman School of Nutrition
Tufts University

Date Posted Apr. 3, 2020
Title Administrative Coordinator, Career Services - Friedman School of Nutrition
University Tufts University
Boston, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Administrative Coordinator, Career Services – Friedman School of Nutrition – (20001305)

The Administrative Coordinator provides high-level administrative support to the Office of Career Services and the Executive Director of the Tufts Food and Nutrition Institute. The Administrative Coordinator will be the first line of contact for students and other Career Services stakeholders. S/he will be responsible for the day-to-day operation of Career Services, including scheduling and organizing events and assisting in the delivery of career services. The Administrative Coordinator will contribute to updating and maintaining multiple databases. S/he will participate in preparation of digital and print materials to be utilized in programming as well in preparation of reports.

Essential Functions:
Coordinates daily operation of the Career Services Office.
Is the primary provider of administrative support to the Career Services Director and Associate Directors and to the Executive Director of the Tufts Food and Nutrition Innovation Institute.
Triages communication to Career Services staff.
Maintains up-to-date databases of internship and employment opportunities.
Schedules appointments and maintains complex calendars.
Organizes and schedules events, activities, and meetings for career services and the Tufts Food and Nutrition Innovation Institute.
Assists with delivery of career services programming.
Serves in a highly visible capacity as a resource for the office, including frequent interactions with students, staff, faculty, alumni, and potential employers.
Designs event invitations; determines event venues; coordinates event materials, audio visual or other set-up needs.
Produces, proofreads, and edits material intended for print or digital use.
Assists with preparation of reports, tables, and charts related to participation and effectiveness of services.
Monitors office spending and prepares periodic reports as requested.


Basic Requirements:
High school diploma or GED plus at least 8 years of administrative experience, OR a bachelor’s degree and 3 years of administrative experience.
Requires proficiency with Word and Excel or similar programs.
Excellent organizational skills and interpersonal skills are required.
Experience in higher education, professional development, or similar is preferred.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.

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Contact Information

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