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Job ID: 167053

Dean's Office Administrative Coordinator (7376C), Berkeley Law 23796
University of California, Berkeley


Date Posted Sep. 13, 2021
Title Dean's Office Administrative Coordinator (7376C), Berkeley Law 23796
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 


Dean's Office Administrative Coordinator (7376C), Berkeley Law 23796

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

UC Berkeley's School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. The law school is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national and global import. Currently ranked among the top law schools in the country, the School of Law has ambitious development goals as it looks to continue producing leaders in law, government, and society.

This position supports the Dean's Office at Berkeley Law and is responsible for day-to-day coordination and general administrative activities. Administrative services may includes activities in finance, event planning and coordination, IT, facilities, or student services. General management includes long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Application Review Date

The First Review Date for this job is: September 24, 2021

Responsibilities
  • Administers a defined operational program or activities for the Dean's Office at Berkeley Law, which may include some of the following functions: finance, facilities, student services, event planning and coordination, communications, informational technology or safety.
  • Responsible for the day-to-day coordination, general administrative operations, daily opening of the Dean's Office
  • Serves as the administrative point of contact for the Dean's Office and responds to all administrative inquiries
  • Manages reception services including, but not limited to, greeting & directing guests, answering questions, provides assistance to students, faculty & staff , answering incoming calls & emails, and prioritizing messages according to urgency.
  • Provides administrative support, and coordination for the Dean's office as well as a variety of on-going interdisciplinary programs and projects that require interaction with students, staff, faculty, alumni, and the greater legal and business community.
  • Maintains and analyzes an active task list of matters that require action on the part of the assigned faculty.
  • Coordinates appointments, meetings and events.
  • Administrative operations include functions related to IS&T, facilities, student activities, and/or contracts and grants.
  • Processes financial and business transactions including invoices and reimbursements in BearBuy; Researches and resolves vendor issues as required.
  • Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.
  • Coordinates and assists with travel arrangements
  • Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.
  • Manages room reservations in the Dean's Office Suite
  • Manages multiple tasks with competing deadlines.


  • Performs administrative tasks as assigned including, but not limited to, calendaring, filing, sorting & distributing correspondence, updating Campus & Dean's Office business processes, and serving as a backup administrative assistant for the Dean's administration team
  • Manages diverse aspects of event planning, including facilities and space logistics, equipment needs, budget management, registration, site selection, post event evaluation, travel arrangements, catering, publicity and media support, production of collateral material as required for all symposia, conferences, speaker series, and Advisory Board meetings.
  • Manages and maintains vendor relationships.
  • Serves as liaison with other centers, Development Office and other campus programs on events.
  • Responds to routine and non-routine inquiries regarding law school and campus operations, policies and procedures. Forwards situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.
  • Makes high-level contacts of a sensitive nature regarding routine and non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity.


Required Qualifications
  • Working knowledge and experience providing accurate support and analysis in a changing environment.
  • Knowledge of a variety of demonstrative and operational activities such as events planning, fundraising processes, website management, and accounting.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff, faculty, and the public, both verbally and in writing.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Self-starter, able to take initiative and work independently as well as on a team.
  • Strong skills in short-and long-term planning, analysis and problem solving and customer service.
  • Excellent computer skills, including proficiency with MS Office, Google Drive/Docs and experience with online calendaring systems.
  • Strong attention to detail.
  • Prior administrative and/or office management experience.


Education/Training:
  • Bachelors degree in related area and/or equivalent experience/training.


Salary & Benefits

This is a non-exempt, biweekly paid appointment. Hourly pay is commensurate with experience within the range of $26.00- $30.00 per hour.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time (M-F; 40 hours/week) career position.

Due to the nature of the job, the incumbent is expected to work on-site. Telecommuting options are not available for this position.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=23796&PostingSeq=1

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