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Job ID: 132699

Coordinator III, Sponsored Programs Coordinator (Term Appointment)
The University of St. Thomas

Date Posted Oct. 31, 2019
Title Coordinator III, Sponsored Programs Coordinator (Term Appointment)
University The University of St. Thomas
St. Paul, MN, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Fiscal Services
    Administrative Support/Services

Coordinator III, Sponsored Programs Coordinator (Term Appointment)

The University of St. Thomas invites qualified candidates to apply for a Sponsored Programs Coordinator opportunity within the department of Sponsored Programs.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good. A successful candidate will possess a commitment to the ideals of this mission.

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
Medical, dental, and vision options
Employer-paid disability, life, and AD&D benefits


The Sponsored Programs Coordinator (Coordinator III) will be a key player in assisting faculty with preparation of proposals to external sponsors seeking financial support of their projects. The coordinator will be housed in the Sponsored Programs department and will report to the Director of Sponsored Research.

This position is a two-year appointment, with possible extension depending on business needs.


Assist faculty with proposal preparation-find/interpret forms, prepare budgets, interpret RFP language, provide institutional information for the proposal.
Interpret and explain rules, regulations, policies, laws and contract terms that may be applicable to a faculty member’s project. Facilitate communication between the faculty member and other offices as necessary when interpretations may differ between the parties.
Review terms of award documentation in order to inform on the potential impact of non-standard language and recommend alternative language that would be preferable for the University.
Provide institutional endorsement of proposals.
Data entry into University systems of record for tracking proposals and awards.
Maintenance of files of record for proposals and awards.
Assist faculty with locating potential funders.
Coordinate with University consultants supporting proposal preparation.

Minimum Qualifications

High School education or the equivalent
Four years of administrative support experience
Preferred Qualifications

Bachelor’s degree
Experience working with sponsored projects
Administrative support experience in Higher Education
Strong attention to detail
Excellent writing skills
Strong communication skills
Ability to interpret complex situations and produce results in a sporadically fast-paced deadline-driven role. The ability to read, interpret, and explain rules, regulations, policies, laws, and contract terms.


On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

The University of St. Thomas is an Equal Opportunity Employer

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

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