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Job ID: 191999

Administrative Coordinator - Friedman School of Nutrition
Tufts University

Date Posted Aug. 10, 2022
Title Administrative Coordinator - Friedman School of Nutrition
University Tufts University
United States
Department Friedman School of Nutrition
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Administrative Support/Services


The Administrative Coordinator provides high-level administrative support to Career Services. The Administrative Coordinator will be the first line of contact for students and other Career Services stakeholders. They will be responsible for the day-to-day operation of Career Services, including scheduling and organizing of events and assisting in the delivery of career services. The Administrative Coordinator will contribute to updating and maintaining multiple databases. They will participate in preparation of digital and print materials to be utilized in career services programming as well in preparation of reports.

What You'll Do

  • Coordinates daily operation of the Career Services
  • Triages communication to Career Services
  • Maintains up-to-date databases of internship and employment
  • Assists with preparation of reports, tables, and charts related to utilization of career services.
  • Update and manage content for multiple databases, including Handshake and Uconnect.
  • Serve as liaison to external website vendors and Tufts Tech affiliates to manage issues which may arise.
  • Assists with delivery of career services programming.
  • Schedules appointments and maintains complex calendars.
  • Serves in a highly visible capacity as a resource for the office, including frequent interactions with students, staff, faculty, alumni, and potential employers.
  • Produces, proofreads, and edits material intended for print or digital use.
  • Organizes and schedules events, activities, and meetings for career services.
  • Designs event invitations; determines event venues; coordinates event materials, audio visual or other set-up needs.
  • Assists with budget management.
  • Monitors office spending and prepares periodic reports as requested.
  • Manages office equipment and supplies.
  • Is the primary provider of administrative support to the Director and Associate Directors.
  • Other responsibilities as deemed within the scope of this position

What We're Looking For

Basic Requirements:


  • High school diploma or GED plus at least 8 years of administrative experience OR a Bachelor’s degree and 3 years of administrative experience.
  • Requires advanced knowledge of Word and Excel or similar programs.
  • Excellent organizational skills and interpersonal skills are required

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.

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