This position will serve as a Financial Assistant for the ACES Business Office. Primary responsibilities will include, but are not limited to: preparing a variety of financial documents including, vendor vouchers, travel vouchers, collection reports, requisitions, and purchasing card reconciliations; entering data monthly to update a number of tracking spreadsheets and reviewing data entered for accuracy and completeness; maintaining the schedule of the two ACES State vehicles as the primary contact for approving vehicle appointment request within the Outlook Calendar; serving in a receptionist role and as the first point of contact for ACES employees and advising employees on standard policies and procedures; monitoring financial activities and communicating with vendors, subcontractors, and others to address any concerns or necessary corrections; and assisting on mail rotation. The Financial Assistant will also perform a variety of financial and administrative support functions to include, but not limited to: the ordering of materials and supplies and mailing out of the same, making travel arrangements, coordinating and scheduling conference calls and face-to-face meetings, and assembling documents.
EXTENSION: The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see
https://www.aces.edu/.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting
aub.ie/working-at-auburn.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit
www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
