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Academic HR Analyst (7716U) - 21219
University of California, Berkeley
Academic HR Analyst (7716U) - 21219
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: August 4, 2021
Physics is the largest department in the L&S Division of Mathematical and Physical Sciences. It is ranked as one of the top physics departments in the world, with excellence in research, teaching, and service to the community all highly valued. The department has 80 ladder and active emeriti faculty, 60 career and casual staff, and 300 lecturers, teaching assistants, readers, research personnel, postdocs, fellowship recipients, and visiting scholars. It enrolls 250 graduate students, 250 undergraduate majors, and over 7,000 students in its courses, many with laboratory sections. Its faculty fully participates in teaching and administration and conducts world-class research in campus, local, national, and international laboratories and sites; research activities require active financial arrangements with organizations such as Lawrence Berkeley National Lab.
Physics manages 3 distinct campus buildings in its facilities complex with 240,000 assignable square feet, and it also houses and provides services to several research centers, the Physics Library, and multiple research Laboratories with varying physical environments. It has an active fundraising program. Physics administrative operations consist of the following groups. The administration is led by the Director of Administration, supported by six functional Managers, all experts in their areas. Functional managers are accountable for successful operations of their units and financial control of their own budgets, and they administer their operations through the establishment of short and long-term goals, independent decision-making, and full supervision of personnel in their units.
Reporting to the Director of Administration and/or Deputy Director of Administration and providing academic personnel support to the Chair of Physics, the HR Analyst 4 is primarily responsible for administering senate and non-senate merit and promotion cases, recruitments, recommending, developing, implementing, administering, coordinating, and/or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering academic recruitment, appointment, and advancement; compensation and salary administration; awards and recognition; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity. Additionally, this position will provide general administrative support and participate in special projects and assignments pertaining to Academic Personnel administration. This position has one direct report to assist in Academic HR tasks.
- Manage the academic senate and non-senate activities for the Department of Physics and the applicable staffing (AP Analyst) associated with these activities.
- Provide advice and guidance to the, Director, Chair, and Vice (or Co-) Chairs, and all faculty and lecturers on all senate and teaching title academic human resources, payroll programs, policies, and procedures.
- Develop relationships with Committee Chairs overseeing senate and nonsenate academic activities and instruction, the Department Chair, and senior leadership in order to understand business needs and provides counsel to improve the recruitment, retention, and mentorship of senate and non-senate academic, and lecturer appointments.
- Manage procedures and processes that support the review, analysis, and processing of personnel actions for all teaching academic appointments including complex faculty review process. Identify and utilize precedent-setting situations to recommend new organizational procedures and practices
- Serve as liaison with ChaMPS HR and Campus Berkeley International Office (BIO) on benefits, visas, and other senate/teaching title academic HR functions handled by ChaMPS and BIO.
- Serve as liaison with ChaMPS HR for all nonsenate academic employees, providing senior level input on the successful coordination of work between the department and ChaMPS on all academic administration. Analyzes current policies and procedures with the goal of improving service, efficiency, and a collaborative working relationship between both units.
- Provide senior guidance and counsel to faculty leadership and Director on academic HR labor relations issues related to senate/non-senate teaching titles, bringing counsel to problematic and challenging situations.
- Conduct investigations into complaints involving academic appointees; provides feedback to management and makes strategic recommendations.
- Utilize resources such as Faculty Equity and Welfare, APO, University Counsel and senior leadership as appropriate.
- Counsel Senate and teaching title academics concerning complex and/or particularly sensitive work-related or career-related problems.
- Determine staffing needs within the AP unit and makes recommendations to the Director.
- Revise work assignments as needed to meet emergency situations or new business needs.
- Write, revise or review job descriptions for direct reports. Recruit and make hiring decisions, ensuring that employees are properly trained and have the resources needed to perform their jobs.
- Provide periodic feedback on performance and ensures that performance problems are addressed promptly and appropriately.
- Facilitates/manages all academic senate and nonsenate matters including, but not limited to, the academic review and development processes, identifying issues relating to policy, compensation, and promotion.
- Responsibilities of the AP unit include, but are not limited to:
- Management of the full-cycle of all academic cases and pending academic personnel activities for ladder-rank and non-senate faculty, and nonsenate instructors;
- Determine and assemble materials for academic review cases and corresponds directly with candidate to solicit required materials;
- Assess and summarize data and comments from teaching evaluations and maintain additional information related to case reviews including, semesters of teaching, advising and service records; converts and prepare data for case presentation. Integrates summary data into AP Cases and uploads to APBears;
- Coordinate with faculty throughout merit, promotion, and appointment case review.
- Draft correspondence, letters of opinion, and case reports (including but not limited to Letters of Recommendation, Chair's Personal Letters) on behalf of Department Chair and Vice Chair;
- Manage annual updating of faculty information in APBears;
- Manage faculty leave records, advise faculty and leadership on leave eligibility, facilitate and administer academic leaves and sabbaticals;
- Advise faculty award committee on award cycles and nomination deadlines. Track and administer faculty award activities, nominations, and recognition; advise faculty regarding opportunities and advises applicants regarding effective submission;
- Act as a liaison with campus and regional HR and Payroll on Academic Personnel matters.
- Provide training to faculty administrative support staff on the use of AP Bears, as delegated by their faculty.
- Manage faculty records related to potential conflicts of interest (APM 025/UC-OATS)
- Liaison between the department and division, college and campus AP staff and resources.
- Analyze and interpret guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
- Participate on Faculty Committees and attend various events and meetings in which AP guidance is sought;
- Coordinate Visa process for senate appointments.
- In partnership with the assigned faculty, manage the academic senate and non-senate search process for approved FTEs, off-cycle FTEs, pooled positions, and other academic staffing needs that may arise.
- Participate in the temporary academic salary (TAS) budget process using historical knowledge and understanding of the department's academic priorities.
- Coordinate with the department's finance and student services units to monitor the funding changes and projections throughout the academic year.
- In addition to overseeing the duties and of the Academic Staff reporting to this position, conduct performance evaluations, provide career development opportunities, and provide ongoing feedback and training to subordinate staff.
- Excellent critical and innovative thinking to address complex issues and present nuanced analyses.
- Thorough knowledge of academic based policies, union contracts, procedures and practices that govern academic HR administration.
- Thorough knowledge of campus and college goals, priorities and values and the legal and human implications of decisions.
- Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
- Attention to detail, discretion and sensitivity to confidential information.
- Excellent verbal and written, and interpersonal communication skills.
- Strong computer skills including work processing, spreadsheets and data base management .
- Advanced political acumen.
- Ability to identify and resolve problems of moderate complexity.
- Bachelor's degree in related area and / or equivalent experience / training.
- In-depth knowledge of and ability to apply/interpret campus and college policies and procedures which govern academic HR in an academic setting, preferably within the UC System.
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=21219&PostingSeq=1
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