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Job ID: 120457

Department Coordinator
University at Buffalo, The State University of New York

Date Posted Feb. 28, 2019
Title Department Coordinator
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Rehabilitation Sciences
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Fiscal Services
    Administrative Support/Services

Position Summary
The Department Coordinator in the Department of Rehabilitation Science, School of Public Health and Health Professions (SPHHP) at the University at Buffalo (UB) will assist in both state and research expenditure projections, task assignment and determination of appropriate funding and account numbers. The successful candidate will work closely with Project Directors by preparing purchase requisitions, investigating products and vendors in their sponsored projects. Additional tasks will include, but are not limited to:

  • Monitor account balances and advise project directors, the Assistant to the Chair or the Chair of appropriate proactive actions
  • Project Income Fund Reimbursable (IFR) annually and reconcile actual receipts against those projections
  • Assist in monitoring and updating existing approved student fees and preparation of new ones.
  • Prepare budget revisions, revenue transfers and Interdepartmental Invoices (IDI)
  • Work directly with the Chair and the Assistant to the Chair with support activities related to faculty and staff new and continuing appointments
  • Provide high level professional support to the Department Chair and department faculty and staff.

The Department Coordinator should have a strong attention to detail, superior organizational skills, the ability to work independently, and effectively communicate and function as a member of a team.

The Department of Rehabilitation Science offers graduate degrees in Rehabilitation Science and Occupational Therapy and a Professional graduate level Physical Therapy degree within the School Public Health and Health Professions (SPHHP). For more information on the department see

The SPHHP at UB offers programs at every degree level and is the home to five departments; biostatistics, community health and health behavior, epidemiology and environmental health, exercise and nutrition sciences, and rehabilitation science. It is one of only a few schools across the country that includes health-related professions as an integral component of the public health educational and research system. Faculty and students engage in research and community activities designed to improve the health of populations, communities and individuals. The SPHHP is located on the South Campus of University at Buffalo. For more information about the school, visit

The University at Buffalo is the State University of New York’s largest and most comprehensive research-intensive university and is its primary center for professional education and training. We are accredited by the Middle States Commission on Higher Education and a member of the prestigious Association of American Universities. UB provides a rich environment for collaborative interdisciplinary research with faculty within the SPHHP, as well as with faculty at other schools located in the Academic Health Center (Medicine and Biomedical Sciences, Dental Medicine, Pharmacy and Nursing), and faculty outside of the Academic Health Center, such as Social Work, Law, Architecture and Planning, Engineering and Applied Sciences, and others.

Buffalo is the second-largest city in New York State and is located on the shores of Lake Erie, upriver of the majestic Niagara Falls. Buffalo – the City of Good Neighbors – is undergoing a renaissance with a rapidly growing economy, vital academic health sciences center, and affordable cost of living. The Western New York educational system is excellent. Buffalo-Niagara is a region of 1.2 million people, world-class art galleries and museums, a comprehensive city-wide system of parks and green space, a vibrant theater and music community, and major and minor league sports teams.

The University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
Bachelors’ Degree; Microsoft experience, especially Outlook and the complex capabilities of Excel.

Preferred Qualifications
Administrative experience in an educational setting and financial management experience preferred.

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