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Job ID: 183661

Research Administrator 3, Bears Region (6206U) - 34029
University of California, Berkeley

Date Posted Apr. 12, 2022
Title Research Administrator 3, Bears Region (6206U) - 34029
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory
    Fiscal Services

Research Administrator 3, Bears Region (6206U) - 34029

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

BEARS (Berkeley Educators and Administrators Regional Services) is not only the largest region, it supports the largest variety of personnel positions that make Berkeley such a fascinating place to work. The BEARS Region provides reliable, high-quality administrative support to faculty, academics, staff, student employees, and retirees in support of the UC Berkeley mission of teaching, research, and public service.

BEARS provides the following services:

Research Administration
  • BEARS helps UC Berkeley Faculty and Principal Investigators (PIs) focus on their groundbreaking and world-class research efforts by providing customized administrative and management support for research proposals, grants, awards, and contracts throughout various steps in the life cycle.

HR and Academic Personnel Support
  • The BEARS region provides administrative Human Resources and Academic Personnel Support (HR/APS) to the Berkeley campus, including support for hiring, appointments, separations, classifications and compensation, and performance management transactions. Our BEARS HR professionals strive to process status changes expediently. Human Resource Business Partners and Senior Human Resources Partners assist our campus clients with Employee and Labor Relations matters (in partnership with People & Culture), strategic planning and reorganizations, accommodations as required under ADA, performance management, layoffs, recruitments, and general management advice.

Purchasing and Reimbursements (P&R)
  • BEARS provides support to the UC Berkeley campus with Purchasing services as well as assistance with complex Travel and Entertainment (T&E) Reimbursements.

Application Review Date

The First Review Date for this job is: April 25, 2022.

  • Under limited supervision, oversees the pre-award process by serving as the primary faculty liaison, assists Principal Investigators (PI) with the development of straightforward contract and grant proposals including reviewing RFP and drafting summary of content, gathering data and responding to requests for information; researching and compiling information required; simple proposal budgets.
  • Prepares support documentation as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Office.
  • Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
  • Ensures complete and accurate collection of research administration at all stages of the contract and grant life cycle.
  • Provides standard financial reports and projections for contracts and grants funds and BEARS departmental funds.
  • With higher-level research administrators, analyzes transactions, expenditures, identifies and resolves discrepancies, creates financial and inventory reports.
  • Informs higher-level RAs of potential overdrafts and recommends routine action to resolve and prevent overdrafts going forward.
  • Monitors and ensures compliance standards of allowability, allocability, reasonableness, for financial transactions, expenditures, reconciles funds, identifies and resolves discrepancies and retains all necessary back up documentation.
  • Tracks and ensures compliance with cost sharing commitments.
  • Under limited supervision, organizes plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for Faculty research programs.
  • Facilitate PI interactions with all aspects of campus departments not limited to SPO, CGA, HR, Purchasing, Payroll, Departments, etc.
  • Prepares all close-out activities including: final projection, subcontracts, personnel and recurring expenses.
  • Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and BRS, University, and/or funding agency processes and policies.
  • Assists in support of audits as directed by senior staff.
  • Performs other duties as assigned.

Required Qualifications
  • Minimum 1-2 years of demonstrated experience in pre- and post-award research contract and grant management. Requires independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas. Extensive experience in pre-award administration, proposal preparation and submission processes. Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements. Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines. Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction. Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles. Requires thorough understanding of or ability to quickly learn research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to manage significant volume of transactions. Thoroughly knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera. Ability to translate technical/scientific concepts into a fundable proposal.

Preferred Qualifications
  • Three years of demonstrated experience in research contract and grant management preferred or equivalent related experience.

  • Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $70,000.00 - $90,000.00.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee" and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Other Information

This is a career, 100% full-time, 40-hours per week appointment, eligible for full UC benefits.
This is a remote-friendly position, eligible for 100% remote capability.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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