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Job ID: 133661

Administrative Assistant
University at Buffalo, The State University of New York

Date Posted Nov. 18, 2019
Title Administrative Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Jacobs School of Medicine and Biomedical Sciences
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administrative Support/Services
    Administrative Support/Services

The Jacobs School of Medicine and Biomedical Sciences, Office of Research Graduate Education (RGE) and Neuroscience Program, seeks to fill a dynamic and essential role within unit. Located in the vibrant Jacobs School Building downtown, the Administrative Assistant coordinates all administrative activities in the RGE and Neuroscience programs by supporting, coordinating and maintaining for two essential programs within the Jacobs School. You will have a great deal of influence administratively to streamline tasks within the position. This position will:

  • Reception Support: in the RGE suite and oversee smooth functioning of RGE and Neuroscience business operations. First point of contact for in-person visitors and phone calls. Including calendar support.
  • Admissions support: confirm scanned materials and completed application status for PhD Program in Biomedical Sciences, Neurosciences and Natural Sciences Interdisciplinary MS applications. Assign applicants to appropriate committee members for faculty review. Run daily check queries to maintain accurate person and application records in Slate.
  • Event planning support: Provide scheduling and logistical support for PPBS and MD-PhD candidate interview days. Assist in planning and execution of commencement, orientations, and research days. This will also include directing the Neuroscience Program Seminar Series and Lectures and graduate program events.

Our Mission is to advance health and wellness across the life span for the people of New York and the world through the education of tomorrow’s leaders in health care and biomedical sciences, innovative research and outstanding clinical care. More information can be found at

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our… packages.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the at Buffalo.

As an Equal Opportunity Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

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