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Job ID: 154441

Events Assistant (006291U) 15645
University of California, Berkeley


Date Posted Feb. 19, 2021
Title Events Assistant (006291U) 15645
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Communications/Public Relations
    Administrative Support/Services
 
 


Events Assistant (006291U) 15645

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: March 5, 2021

Departmental Overview

The University of California, Berkeley, is the preeminent public university in the country. We are also one of the leading employers in the San Francisco Bay Area. We are currently seeking an Events Assistant in University Relations.

External Relations is responsible for the comprehensive planning, strategizing and implementing of a variety of events for the campus. These events include cultivation and recognition events for donors and friends of the University, the Chancellor's signature events, and university ceremonies. The Events Assistant will provide comprehensive support for the development programs and university ceremonies and will be supervised by the Director of Administrative Operations.

Responsibilities
  • Program Representation
  • Serve as a staff host at selected events planned by the unit, greet guests, and troubleshoot throughout the event
  • Coordinate details of events with campus academic and service units
  • Establish and maintain list of active outside speakers available to campus and community groups
  • Organize reservations and ticketing for events
  • Receive, coordinate, and process written and telephone responses
  • Assist on matters pertaining to protocol and university ceremonies
  • Perform other duties as assigned
  • Web Design


  • Financial Recordkeeping and Budget Maintenance
  • Oversee income and expenses and create an expense report for each event
  • Prepare required forms and invoices, for process through the business office, troubleshooting when questions or problems arise
  • Place orders with campus and outside vendors
  • Balance budget by maintaining the cost center and expense elements
  • Establish blanket purchase orders for regular vendors
  • Provide financial reports
  • Prepare all materials for allocating funds for commencement ceremonies
  • Track all financial records for commencements
  • Perform other duties as assigned


  • Event Support
  • Establish and maintain databases tracking event acceptances and regrets
  • Assist in coordinating invitation lists
  • Address, stuff, stamp, and seal envelopes
  • Create and produce name tags, place cards, and signs
  • Maintain past event files and records
  • Assist the Associate Directors on all issues and provide back-up support to the unit


  • Clerical Support
  • Provide clerical support such as faxing, copying, and filing
  • Perform other duties as assigned


Required Qualifications
  • Comparable experience in a similar environment
  • Demonstrated organizational skills to handle multiple, changing, and sometimes conflicting priorities
  • Demonstrated communication skills including successful interpersonal skills to handle a variety of personalities with diplomacy, tact, and sensitivity
  • Keen attention to detail and accuracy in data entry
  • Working knowledge of the Macintosh platform and Microsoft Excel and Word software
  • Ability to lift boxes of 20 pounds and willing to move equipment and supplies around campus
  • Ability to perform some evening and weekend work
  • Working knowledge of FileMaker Pro (or other database program)
  • Working knowledge of Zoom.us
  • Basic video editing and web application skills.


Preferred Qualifications
  • Working knowledge of InDesign
  • Familiarity with campus policies and procedures
  • Event experience dealing with VIPs
  • Working knowledge of Salesforce Marketing Cloud


Salary & Benefits

The hiring salary range for this position is $30,588 - $40,000.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=15645&PostingSeq=1

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