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Position Summary

• Assist with the management of the School’s Three-Year Plan and Annual Resource Planning Process (ARPP) submission for the VPHS and Jacobs School units.
• Assist with the strategic workforce planning efforts including position management, line funding, compensation planning, succession planning, and development of department workforce planning budgets.
• Manage the financial analysis and commitment management for the school’s internal financial plan, oversee financial commitments and funds delivery, develop a cash management and forecasting model to optimize funds utilization.
• Serve as the primary administrator for Axiom, the school’s commitment management tool as it relates to maintaining external Jacobs School financial commitments, and oversee the administration and management of all internal Jacobs School financial commitments.
• Develop revenue and expenditure forecasting models to analyze trends and outcomes related to the school’s growth initiatives (examples: enrollment and tuition revenue planning, return on investment related to research growth, and funds flow models in support of strategic growth).
• Develop annual financial reports and budgetary surveys for national medical associations including the AAMC and LCME.
• Work cooperatively with department chairs and administrators, this position will play a key role in the development of departmental operating budgets, providing guidance to departments, and financial reporting on fund balances.
• Provide training to academic departments on budget development, strategy, monitoring, financial management, and other related topics to ensure compliance with university and SUNY policies and state and federal regulations. Responsible for organizing and planning monthly department administrator meetings.
• Responsible for managing the annual fee certification process and working with departments on new and revised fee rates.
• Analyze, monitor and report the spending and utilization of UB foundation accounts.
• Engage in financial management functions including coordination of service centers and fee development, management of contracts and lease agreements, account reconciliation, chart of accounts, and implementation of internal controls.
• Manage yearly audit with accounting firm which includes entries in Quickbooks.
• Ensure adherence to University and the Jacobs School policies and procedures and implement processes with a focus on efficiency and best practices. This will include collaborating with senior leadership in the Vice President for Health Sciences (VPHS) and the Jacobs School such as assistant/associate vice presidents, assistant/associate deans, as well as members of the operations teams.
• Supervision of staff in the Jacobs School Office of Finance responsible for financial planning and budget administration.

Minimum Qualifications

• Bachelor’s Degree with 3 years experience or Master’s Degree with 1 year experience
• Excellent oral/written communication and interpersonal skills required
• Must be able to interact professionally and positively with a diverse constituency
• Must demonstrate adaptability and problem-solving skills
• Must be customer-service focused and able to respond to stressful situations with diplomacy and tact
• Must demonstrate ability to exercise discretion and maintain confidentiality in carrying out responsibilities
• Demonstrated computer skills with MS Office
• Must be able to manage competing priorities and demonstrate a commitment to learning new skills as needed

• Ability to manage competing priorities
• Problem solving
• Attention to detail
• Maintain high degree of confidentiality and good judgment
• Intellectually curious
• Exceptional interpersonal skills

Preferred Qualifications

• Degree with a concentration in Accounting or Finance or related financial management area
• CPA
• Supervisory, administrative, and financial management experience and proficiency.
• Higher education experience in a research University environment
• Experience with SUNY policies and operations, preferably UB