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Job ID: 194449

Executive Assistant, Research and Economic Development
University at Buffalo, The State University of New York

Date Posted Sep. 14, 2022
Title Executive Assistant, Research and Economic Development
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Research and Economic Development
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary    
The Executive Assistant to the Vice President for Research and Economic Development (VPRED) provides high-level support and confidential assistance to the Vice President, utilizing tact and diplomacy to respond to occasional high pressure or difficult situations.

Tasks assigned to this position may include:
Logistics and information management including: day-to-day logistics and office meeting preparation for the Vice President.
Meeting and event management, and administrative support including: Vice President calendar management, planning, budgeting, and communicating with others.
Project and communication support including: triage Vice President’s mail, provide support for special projects, and research and write speeches, talking points, memos, letters, and reports.
Financial administrative support including: maintain procurement cards for purchases, monthly reconciliation, reimbursement processes, and propose and manage event budgets.

The Executive Assistant manages competing priorities, displays flexibility and initiative, and works with a diverse constituency and considerable autonomy. The professional obligation for this position requires that one occasionally work outside of normal business hours, including some evenings and weekends.

The Office of the Vice President for Research and Economic Development, and its constituent units, guide and support the university’s research enterprise as well as its economic development and entrepreneurial activities. It advocates on behalf of researchers, manages compliance, and nurtures innovation within the institution and the community.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications    
Bachelor’s degree with two years of experience in administrative management or an administrative support role.
Superior oral and written communication skills and strong computer skills.
Must be able to maintain the highest level of confidentiality and respond with tact and diplomacy in high pressure or sensitive situations.
Ability to manage competing priorities, display flexibility and initiative, and work with a diverse constituency in a fast-paced environment.
Preferred Qualifications    
Prior knowledge and experience with UB systems and processes and/or experience in position directly supporting an executive director, dean or senior leader is preferred.

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