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Job ID: 131656

Faculty Awards and Programs Analyst (7398U) Job 2132 - EECS - 2132
University of California Berkeley

Date Posted Oct. 16, 2019
Title Faculty Awards and Programs Analyst (7398U) Job 2132 - EECS - 2132
University University of California Berkeley
Berkeley, CA, United States
Department College of Engineering
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Educational Services
    Administrative Support/Services

Faculty Awards and Programs Analyst (7398U) Job 2132 - EECS - 2132

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: 10/29/19

Departmental Overview

This job involves analytical studies on a variety of policies, projects, programs and issues in support of a function, program and/or organizational unit, or in research of new or changing systems and programs. Assists in policy and program planning, development and administration; interprets, monitors and analyzes information regarding policies and procedures and provides consultative services regarding general management to department administrators.

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 225 regular faculty members, 2.150 graduate students and 3,650 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. Operating expenditures for the College as a whole exceed $200 million annually.

EECS is the largest Department on the UC campus, consisting of over 130 faculty, adjunct, active emeriti and PIR appointments; 3,000+ undergraduates, both in the College of Engineering and in Letters and Science; 700+ graduate students, and 60+ staff members.

The position oversees educational program evaluations of large scope and great importance to the Department's academic effectiveness and reputation (e.g., Academic Program Review, self-study report, etc.) and in the preparation of proposals that require intensive focus on writing and organization, such as our strategic plan and other program and data reports for submission to the College, campus,and other outside organizations and entities.

The position oversees various special projects including surveys and reports (CRA Taulbee survey, ECEDHA survey, US News and ASEE surveys, NIH Training Grant reports, etc.).

The position manages the EECS Faculty Awards functions and provides expert advice and guidance to the Faculty Awards Committee Chairs and the Department leadership in making faculty award nominations, which are of great importance in sustaining our Department's morale and reputation (e.g. with the campus' Academic Program Review and also by less formal ranking systems such as U.S. News and World Report's ranking of university engineering programs). The person in this position manages nomination packages by writing excellent material for the nomination, by researching all aspects of every award being processed at a given time, and by staying in constant communication with all parties involved for successful award nomination submissions.


45% Faculty Awards Program and Data Administration:

Gathers and assembles analytical and factual data on assigned problems and issues to prepare reports and/or analyses summarizing information on the assigned issues and commenting on other significance for internal department constituents . Using subject matter knowledge, collects and prepares information for use in discussions, meetings of high level management and external constituents.
  • Performs analytical studies on a variety of policies, programs and issues related to faculty awards. At the request of the Chairs or the co-Chairs of the Faculty Awards Committee, analyzes the history of award distributions, the need for changes in technological approaches to the archiving of award information, and approaches to nomination of faculty for specific awards in order to achieve a more successful outcome.
  • Develops and plans all written and media communication matters, including announcement and recognition content materials (written/video, etc.) for faculty awards webpage to highlight faculty honors and accomplishments. Prepares, edits and modifies documents including research reports, manuscripts, presentations and proposals related to faculty awards and their notable accomplishments Reviews and researches current work being performed by each faculty member and possible significance of this work in order to have information data/analysis ready when a nomination is suggested. Responsible for preparing various sorts of nomination forms for faculty awards. Completes sections of nomination forms with material available in publications submitted by faculty members, such as AP Bears, C.V.s, and the EECS graduate student database, as well as public databases such as INSPEC and the U.S. Patent and Trademark Office database. Edits material provided by faculty members for use in nomination forms. Stays in contact with all participants in each nomination process to ensure that the nomination will be completed in a timely manner. Oversees important department events such as the annual EECS Faculty Awards lunch or dinner and the Distinguished Alumni Award breakfast at the annual EECS BEARS conference.. Responsible for all planning logistics related to the these two functions including planning for breakfast and reception. Prepares awards for award winners. Writes scripts for chairs.

30% Department Programs Administration:

Develops proposals and recommendations to guide and support a broader strategic direction for the organization. Researches and analyzes processes, procedures, policies and organizational structures in order to develop and/or implement changes and to provide consultative services regarding general management to department administrators.
  • Researches and drafts complex proposals, reports, briefings, executive summaries, correspondence and speeches for the Department Chairs and other faculty and staff members in leadership roles as appropriate. Performs ad hoc, analytical studies on a wide variety of policies, programs and issues which are complex in nature working closely with senior managers and the Department leadership (e.g., self-supporting degree programs, academic program updates, etc.). Conducts post-implementation analysis to determine the need for further enhancements, finer distinctions and/or additional process/policy components.

25% Department Programs Data Analysis and Report Management:

Provides analyses for complex academic program, data, systems and resource projects working directly with all levels of managers.
  • Oversees various annual and special department surveys and data projects. Responsible for coordinating the department reviews/reports, including self-review reports, and various annual surveys (CRA Taulbee, US News, ASEE, ECEDHA, NIH training grant, ad hoc student data reports, etc.) working closely with the department Chairs, Director of Administration, faculty, and staff managers. Independently collects and compiles complex data to complete various critical reports and surveys on behalf of the Chairs and the Department.

Establishes and maintains contacts internally and with external constituents for the collection and exchange of data.

Manages department related data analysis and reports working closely with both campus and non-university entities as appropriate following university policies and procedures.

Required Qualifications
  • Advanced communication and interpersonal skills to communicate effectively with faculty and staff, as well as external constituents, both verbally and in writing.
  • Strong ability to multi-task with demanding timeframes.
  • Ability to conduct Department business at the highest levels of discretion and maintain strict confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Working skills to analyze information and synthesize large amounts of data with strong attention to detail.
  • Strong skills in accurately analyzing and synthesizing large amounts of data for preparing sound and relevant proposals.

Preferred Qualifications
  • Working knowledge of common campus-specific and other computer application programs.
  • Bachelors degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:
  • salary commensurate with experience.

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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