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Job ID: 188926

Graduate Advisor (4575U) - 35355
University of California, Berkeley

Date Posted Jul. 5, 2022
Title Graduate Advisor (4575U) - 35355
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Student Services

Graduate Advisor (4575U) - 35355

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Departments of Rhetoric and Film and Media are two distinct and distinguished academic units in the Division of Arts and Humanities, located in Dwinelle Hall. There are approximately 65 graduate students, 20 designated emphasis students, 240 undergraduate majors, and 25 permanent faculty across the departments. In addition, each department appoints a number of temporary academic staff, including lecturers and GSIs. The Graduate Student Advisor provides support for the departments of Rhetoric and Film & Media. This position provides assistance to the chairs, manager, faculty, and students in academic advising, recruitment, admissions, financial aid, the evaluation and awarding of fellowships, student orientation and events, and related programs. This position is the primary contact for all graduate students within the two departments.

Application Review Date

The First Review Date for this job is: 05/18/2022.


Academic and Student Advising:
  • Provides a full range of student services to the graduate student populations in the departments of Rhetoric and Film and Media. That includes but is not limited to the coordination and oversight of second year qualifying examinations and advancement to candidacy, filing fee, residency status, and completion of degree requirements. Advises faculty on departmental/school/college and university policies and procedures. Identifies students with progression problems and recommends interventions to the faculty, as well as documents progress and reports out at faculty meetings. Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination. Recommends solutions, analyzes the consequences of policies and recommends new or revised policies, and recommends solutions to problems which have no precedent.

Recruitment and Admissions:
  • Advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; evaluates domestic and international transcripts for degree eligibility; initiates and arranges student recruitment visits to Berkeley. Using professional judgment, evaluates transcripts and international records for eligibility, including consolidating applicant files, following up on missing materials, summarizing applicant qualifications, and preparing materials for review. Manages on-line application process, configuring department-specific materials and supporting faculty in using the on-line system.

Graduate Student Funding and ASE Hiring:
  • Oversees the processing, evaluation, and awarding of student fellowships, grants, scholarships, and other awards; advises students on financial aid options on campus and extra-mural fellowship opportunities. Advises faculty and manager on available funds for entering students based on funding from all sources, including scholarships, awards and fellowships. Identifies any problems with student payments using campus online systems and works with Graduate Division and other administering units to resolve any problems. Oversees processes for equitable assignment of GSIs and coordinates GSI assignments each term. Manages recruitment and hiring process of Academic Student Employees. Interprets and advises on applicable UAW contract policies/procedures including but not limited to childcare reimbursements, leaves of absence, and time reporting.

Student Conduct:
  • Responsible for interpreting organization policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.

  • Plans and implements high-visibility student events, such as Spring Visit for prospective graduate students, as well as ad hoc visits of potential students. Oversees and may conduct orientations of new students.

Course Scheduling:
  • Provides input to curriculum planning in collaboration with chair, manager, and UG Adviser, and with other departments, to ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies. In consultation with the Faculty Graduate Advisers, is responsible for updating department handbooks/websites and campus academic guides with graduate student-related information.

Alumni Relations:
  • Develops and enhances an alumni recruitment network.

Required Qualifications
  • Solid verbal and written communication skills. Interpersonal skills. Multicultural competencies; ability to work with diverse populations. Ability in problem identification and reasoning; ability to develop original ideas to solve problems. Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.

  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Working knowledge of advising and counseling techniques. Knowledge of and/or ability to learn University-specific computer application programs. Knowledge of and/or ability to learn University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee" and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Other Information

This is a hybrid position, with 40% remote work eligibility.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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