Job Summary
The School of Accountancy (SOA) in the Harbert College of Business at Auburn University is searching for an Administrative Support Associate II. This position will provide administrative and general clerical support within the SOA with responsibility for a broad variety of office and project support duties and tasks.
Essential Functions
The Administrative Support Associate II will be responsible for the following:
Coordinates and manages office activities.
Consistently and accurately prepares, reconciles, and/or audits financial aspects of departmental activity including vouchers, ITV’s, purchasing cards, labor distributions, budget transfers, account statements, and alumni contributions.
Administrative duties which include, but are not limited to, budget coordination, human resources administration (beyond payroll entry), recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.
Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, and tracking and purchasing/ordering supplies.
Consistently and accurately processes faculty, staff, graduate student, and student employee recruitment, hiring, payroll, reimbursement, and retirements.
Assist students with registration issues; inputs course schedules, schedules classrooms, and maintains textbook orders.
Planning and/or assisting in the coordination of SOA events, including, Advisory Council Meeetings twice a year, the annual Awards/Scholarship banquet, the SoA tailgate, the A&A Summit, among others.
Acts as a liaison to other departments, clients, students, and alumni on behalf of the Director and other SOA Administrators.
Acts as point of contact for purchasing or vendors/outside agencies.
Assist the Director in various departmental activities as they arise.
