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Job ID: 184613

Administrative Assistant - English, School of Arts & Sciences
Tufts University

Date Posted Apr. 27, 2022
Title Administrative Assistant - English, School of Arts & Sciences
University Tufts University
Medford, MA, United States
Department English, School of Arts & Sciences
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services


The Department of English serves students who are majoring in English and others taking courses towards their BA.  It includes a large graduate Ph.D. program and the First Year Writing Program.

What You'll Do

This is a hybrid role expected to be on campus for at least half the work week during the fall and spring semesters while classes are in session, with more flexibility for remote work over the summer and during school breaks. There are periods of time and events in which in-person participation is required, especially during New Student Orientation and Commencement.


Under minimal supervision, the Administrative Assistant or Administrative Coordinator provides advanced administrative support and communications for the department.  Handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents.  Oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff.  Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.  Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. Will also gather data, conduct research and draft reports, summaries or material for presentation.  Plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters.  May also coordinate programs and/or projects for department. 

What We're Looking For

Basic Requirements:

  • Knowledge and skills as typically acquired through a completion of a high school diploma/GED and 5+ years of administrative experience OR a master’s or bachelor's degree and 3+ years of experience.
  • Requires advanced knowledge of Microsoft Office suite including word processing including mail merges, editing and graphics functions, spreadsheet (pivot tables) and database knowledge.
  • Knowledge of Zoom application.
  • Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.

Preferred Qualifications:

  • University/college experience preferred.
  • Interest in literature or creative writing a plus.    

Special Work Schedule Requirements:

Occasional extra hours required at start and end of semesters, and admissions cycle; department commencement coordination requires attendance during commencement Sunday in May.



An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.

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